Office Services Coordinator
6 months ago
**Who we are**:
Urbis is people focussed, and we want the best for our team, our clients, and our communities. Our mission is about helping people create meaningful, sustainable cities & communities. We are a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to their city-shaping projects. Here you will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.
We pride ourselves in empowering our employees and supporting them to be the best they can be. You will have the benefits of salary continuance insurance, generous parental leave policy for both primary & secondary carers, work life balance, health & wellbeing programs and much more.
Urbis is an employer of choice for gender equality (EOCGE), recognised through the Workplace Gender Equality Agency (WGEA).
Urbis shaping Futures your way
The Opportunity
We have a fantastic opportunity for a friendly, warm and engaging person to join Urbis in our smart corporate CBD office as an Office & Client Services Assistant, working 3 days a week permanent part-time, with potential to increase to 4 or 5 days for the right person.
Your main focus will be on assisting the Office Services Manager and Client Services Coordinator to maintain the smooth day-to-day running of the office, looking after the needs of staff and visitors.
**You will**:
- Working closely with the team to provide premium service across our two floors, creating an inviting atmosphere by ensuring the spaces are comfortable, organised, and hassle-free.
- Meeting and greeting clients.
- Management of the meeting rooms, ensuring the various spaces are well-presented and set up correctly, depending on the host's requirements.
- Taking orders for tea/coffee, preparing and delivering to meeting rooms.
- Ordering, preparing and delivering catering to meeting rooms and staff events.
- Organising and maintaining stock levels.
- Assisting with general reception administration duties such as booking couriers, processing access passes and allocating lockers.
- Liaising directly with internal and external stakeholders, building relationships with a range of colleagues - administrative assistants, consultants, directors, partners - and visitors, including clients, tradesmen and suppliers.
- Nurturing positive office culture by planning engaging staff events to create a sense of community within the workplace.
**About You**:
Ideally, you will have experience in reception, events, as a waiter, in customer service or in administration. And we are happy to train the right person who has strong verbal communication skills, demonstrated capacity to use initiative and work autonomously, proven ability to multi-task in a highly flexible and changing environment, with a passion for providing top-notch customer service.
We're looking for someone to work Tuesdays, Wednesdays and Thursday 7.5 hours a day, plus an hour break for lunch, with some flexibility when needed.
Why Urbis?
Urbis is committed to fostering a work environment that is inclusive, supports flexibility, and welcomes diversity. We are proud to be an equal opportunity employer, and an employer of choice for gender equality (EOCGE), recognised through the Workplace Gender Equality Agency (WGEA). As a member of our team, you will have the benefit of:
- Working in a truly flexible workplace, while maintaining strong client support and engagement.
- Active mentorship, development of career goals and support in achieving them.
- Investment in ongoing training with all employees provided with an annual training budget.
- Opportunities to partake in internal and external networking and social events across the State and Nationally.
- Working on city-shaping projects alongside the best in the industry, and across all sectors.
How to Apply?
JoinUrbis
Recruitment Agencies - thank you for thinking of us. We endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll
-
Executive Office Coordinator
4 weeks ago
Sydney, New South Wales, Australia APG & Co. Support Office Full timeWe are seeking a highly skilled and organized Executive Office Coordinator to join our dynamic support office team at APG & Co. This is an exciting opportunity to be part of a leader in the Australian fashion industry, supporting our amazing team and driving business success.As a key member of our support office, you will be responsible for providing...
-
Project Officer, Strategic Coordination
4 months ago
Sydney Western Suburbs, Australia NSW Office of the Secretary Full time**_Do you want your work to make a difference for NSW?_** - Working to protect the state’s environment and heritage._ - **Exciting opportunity to join the Office of the Secretary, DCCEEW**: - **Permanent full-time opportunity, 35 hrs/week**: - **Office based in Parramatta, flexible working supported**: - **Salary relative to experience, and ranges from...
-
Executive Coordinator
2 months ago
Sydney, Australia NSW Office of Sport Full time**Exciting opportunity for a driven, organised and proactive Executive Coordinator looking for the next career move!**: We are seeking an experienced Executive Coordinator to join our team on an ongoing full-time basis. The role will can be based at our Sydney Olympic Park Head Office with hybrid work options. ***Working with us**: The Office of Sport is...
-
Assistant Services Officer
3 months ago
Sydney, Australia NSW Office of Sport Full time**Are you a Kitchen Assistant looking for competitive rate and family friendly hours** **Come join our vibrant team at the Office of Sport!** **We are currently looking for casual Assistant Services Officer available to work Monday - Thursday 4pm to 8pm.** - **Casual positions available at Sydney Academy Narrabeen!** - **Hourly rate $34.50 per hour **plus...
-
Front Office Client Service Coordinator
3 weeks ago
Sydney, New South Wales, Australia DCL Recruitment Full timeJob Title: Front Office Client Service CoordinatorWe are seeking an experienced and detail-oriented individual to join our team as a Front Office Client Service Coordinator in the Dee Why location.About the Role:The successful candidate will provide exceptional front office client service support, manage daily office logistics, and assist with administrative...
-
Project Officer
5 days ago
Sydney, Australia NSW Crown Solicitor's Office Full time**Project Officer** - **Support CSO’s exciting office relocation project to Parkline Place**: - **Provide project management coordination and support for the project team**: - **Temporary role based in the Sydney CBD with flexible work arrangements available** **Classification grade**: Clerk Grade 7/8 **Salary**: $110,226 - $122,028 p.a. base salary...
-
Service Centre Officer
2 weeks ago
Sydney, Australia NSW Crown Solicitor's Office Full time**Service Centre Officer** - **Are you efficient in managing high volume transactional tasks?**: - **Dynamic and agile organisation within the government sector** - **Temporary role (until March 2025) based in Sydney CBD (Martin Place), 35 hours per week** **Classification grade**: Clerk Grade 1/2 **Salary**: $73,522 - $79,931 p.a. base salary...
-
Office Coordinator
7 months ago
Sydney, Australia EST10 Full time**Detailed Job Description**: - $37.50 per hour + Superannuation - A varied Office Coordinator role within a vibrant and creative digital marketing agency! - North Sydney Office - 2-minute walk from the train station | 3 month Temp contract **What makes this company unique?**: Join this vibrant and innovative boutique digital marketing agency, where...
-
Workplace Office Services Coordinator
2 months ago
Sydney, Australia JLL Full timeJLL supports the Whole You, personally and professionally. At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life see a Brighter Way in all that we do by seeking better,...
-
Office Coordinator
6 months ago
Sydney, Australia Charterhouse Full time**$60K+ Super**: - **CBD Location**: - **ASAP Start!**: - **Full time position** **Company Overview (About Us)** A forward thinking, award winning recruitment agency on a mission to expand the talent pool. Founded in Australia 2003, we currently employ over 180 staff in seven global locations, Sydney, Melbourne, Singapore, Hong Kong, Dubai, Doha and...
-
Local Area Marketing Coordinator
2 months ago
North Sydney, Australia LCA SUPPORT OFFICE Full timeWe are on the lookout for a** Local Area Marketing Coordinator **to be the go-to support for clinic marketing requests and help bring monthly brand campaigns to life across ANZ. This is a full-time, 12-month maternity leave contract role, based at our centrally located office in **North Sydney.** **What you'll do**: - Craft and execute exciting local...
-
Events Officer
2 months ago
Sydney, Australia NSW Office of Sport Full time**This is an exciting and diverse role for an Events professional who is passionate about events!** - We are seeking an Events Officer to join our friendly and vibrant team - Based at Sydney International Regatta Centre | NSW Government - The role will be a temporary, full-time opportunity up to April 2026 **Working with us** The Office of Sport is the...
-
Events Officer
4 months ago
Sydney, Australia NSW Office of Sport Full time**This is an exciting and diverse role for an Events professional who is passionate about events!** - We are seeking an Events Officer to join our friendly and vibrant team - Based at Sydney International Regatta Centre | NSW Government - The role will be an 18 months temporary, full-time opportunity **Working with us** The Office of Sport is the lead NSW...
-
Office Services Coordinator
3 weeks ago
Sydney, New South Wales, Australia Kaleidoscope Legal Recruitment Full timeBusiness Services Team Member OpportunityThis is a rare and unique opportunity for a strong Office Services Assistant to become a valued member of this reputable law firm. The role will suit a mature-minded individual who is client-focused and great at building professional relationships.A highly sought-after opportunity has arisen for a refreshing and...
-
Office Coordinator
5 months ago
Sydney, Australia EssilorLuxottica Full timeWe are EssilorLuxottica, a global leader in the design, manufacture and distribution of ophthalmic lenses, frames and sunglasses. We bring together the expertise of two industry pioneers, one in advanced lens technologies and the other in the craftsmanship of iconic eyewear, creating a vertically integrated business that is uniquely positioned to address...
-
Office Coordinator
6 months ago
Sydney, Australia EST10 Full time**Detailed Job Description**: - $35 per hour + Superannuation | 6-hour workday | 6-week temp contract - An office all-rounder role that provides assistance to the samples, packaging and shipping teams! - A fantastic role for someone with an eye for detail and excellent organisational skills **What makes this company unique?**: This is a purpose driven...
-
Office Coordinator
3 weeks ago
Sydney, New South Wales, Australia Beaumont People Full timeCompany Overview: We are seeking a highly organized and detail-oriented individual to join our team as an Office Coordinator. The successful candidate will be responsible for providing administrative support to our office, ensuring seamless day-to-day operations.Estimated Salary: $54,800 - $63,000 per annum, plus superannuation.Job Description: As an Office...
-
Office Coordinator
6 months ago
Sydney, Australia EST10 Recruitment Full time$35 per hour + Superannuation | 6-hour workday | 6-week temp contract - An office all-rounder role that provides assistance to the samples, packaging and shipping teams! - A fantastic role for someone with an eye for detail and excellent organisational skills **What makes this company unique?** This is a purpose driven company, renowned for their...
-
Office Coordinator
6 months ago
Sydney, Australia Temp & Agnew Pty Ltd Full timePart time role, with view for full time hours in future (8:30am - 4pm) - $70k + Superannuation - Sydney CBD, Close to public transport A leading Engineering company based in Sydney CBD has an excellent opportunity available for an experienced Office Coordinator to join their driven and well-established team. The Role: - Overseeing daily office operations,...
-
Office Coordinator
4 months ago
Sydney, Australia Stantec Full timeOffice Coordinator - ( 24000376 ) **Description** We are seeking an experienced and driven Office Coordinator to oversee our Shared Services team and Sydney offices. This is a permanent, full-time position. As the Office Coordinator, NSW you’ll play a crucial role in ensuring seamless operations across our NSW offices. You’ll collaborate with...