Office Coordinator

2 months ago

Sydney, Australia Lotus People Full time

**Fantastic culture - sociable and vibrant office environment.**:

- **Play a crucial role in organising internal events and incentives**:

- **A varied role incorporating admin, events and reception duties.**:

- **$70,000 - $75,000 + super**

Lotus People are delighted to be partnering with a prestigious global Financial Services company located in the heart of the CBD, to recruit for an exceptional Office Coordinator to join their fantastic team. As part of this diverse role, you will be responsible for smooth office operations, including reception, administrative support, facility management, and event assistance, ensuring cleanliness, organization, and efficient workflow.

**The company**:
This is a fantastic opportunity to gain invaluable experience within a professional yet fun environment. Based out of beautiful corporate offices in the Sydney CBD, you will be based a stone’s throw away from public transport, cafes, bars and shops. The culture in the office is dynamic, vibrant and social, whilst maintaining a professional approach to their industry. They boast a dynamic, high achieving culture that is nonetheless casual and down-to-earth

**The Role**:
You will play a crucial role in managing the front of house operations, ensuring a professional and welcoming environment for key clients. Additionally, you will have the opportunity to provide essential support to a high-performing, collaborative, and fun team. This role is in the office 5 days a week from 8:30am-4:30pm.

**The Duties**:

- Handle reception duties, including answering calls, welcoming visitors, and managing meeting room bookings.
- Support management team with calendar management, travel bookings, and internal events.
- Assist with financial tasks such as reconciling credit card expenses and processing invoices.
- Maintain cleanliness and organization throughout the office space.
- Order and replenish kitchen supplies and office stationery.
- Liaise with building management for any facilities-related issues.
- Manage incoming and outgoing deliveries, couriers, and mail distribution.
- Filing, scanning and processing documents.
- Support Managing Directors and wider team as needed
- General ad-hoc duties.

**The Benefits**:

- Super down-to-earth, diverse and sociable team.
- Modern offices with pool and ping pong tables, in a convenient CBD location
- Opportunity to coordinate client and internal social events
- Wellness initiatives for all employees
- Supportive management and career progression opportunities

We are looking for a switched-on, well-presented and proactive individual looking to take the next step in their career. This is a varied role so we are looking for someone to can juggle priorities and has the ability to multitask whilst still providing impeccable customer service to all guests and internal staff. You will need to be able to demonstrate the following:

- Previous experience within customer facing roles e.g. open to backgrounds in reception or hospitality/retail management.
- Strong interpersonal skills to interact with visitors, clients, and colleagues in a friendly and professional manner.
- Proactive and self-motivated attitude, taking initiative to anticipate needs and provide proactive support.
- Strong organizational skills, with the ability to multitask, problem-solve, and meet deadlines efficiently.
- Intermediate Microsoft Office skills

You will benefit from regular social events, and exposure to a fast-paced and exciting industry. Working alongside a driven, motivated and a supportive team, you will have all the ingredients for success

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