Business Coordinator

2 weeks ago

Sydney, Australia NSW Government -Office of the Secretary Full time

**About us**

Transport for NSW keeps our State moving by providing safe, integrated and efficient transport systems. We put our customers at the centre of everything we do - and we do a lot. We connect people, communities and industry and manage how they use our road, rail and maritime networks and services, and even active modes like walking and cycling. The work we do connects the journeys you take every day.

We are a state government organisation made up of more than 28,000 people and we're in the middle of delivering the largest transport infrastructure program in Australia's history. We work across planning, policy and procurement, harnessing data and technology to develop smarter and more adaptive transport solutions.

That means job opportunities in metropolitan and regional areas across NSW - and you have the chance to be part of creating a lasting legacy that will benefit generations to come.

Find out more about Transport for NSW

**About the team**

The Office of the Secretary supports the Secretary to drive focus on the things that matter most across the Cluster, government and key stakeholders for our customers, our people and the greater good.

The Business Services team is responsible for providing high level business support services and processes to deliver an efficient executive function and ensure the smooth operation of the Division.

**The opportunity**

We have an exciting opportunity for a Business Coordinator to join the Business Services team within the Office of the Secretary. We are looking for a dedicated, professional Business Coordinator with experience providing high level executive secretarial and administrative services to **primarily support the Chief of Staff**. This role will establish a rhythm of working with the Chief of Staff and gain an understanding of priorities, key deliverables and relationships. This role will work closely alongside the other Business Coordinators in the team and provide support during surge periods. We must work collaboratively and coordinate information which supports the efficient and on-time delivery of work outcomes.

This is an exciting opportunity to join the team, expand your networks and have a bird’s eye view of a range of projects, services and activities being undertaken across the Transport Cluster. You will be involved in:

- Providing high level executive secretarial and administration services to the Chief of Staff, ensuring business needs are met in a proficient and timely manner
- Undertaking coordination and administration of meetings for the Chief of Staff, ensuring the necessary documentation, Briefings and Reports required day-to-day for upcoming meetings is provided
- Coordinating and maintaining the Chief of Staff diary, including managing competing priorities, arranging meeting schedules and travel arrangements
- Drafting Briefing Notes and correspondence for the Chief of Staff
- Mailbox management - including tracking time critical complex business and Ministerial requests, exercising sound judgment, and coordinating responses
- Undertaking administrative functions, including office procedures, purchasing and records management and ensuring compliance of the Office with corporate administrative policies and procedures
- Building, developing and maintaining strong and co-operative working relationships to enable effective communication with internal and external stakeholders at all levels
- Working cooperatively within a team, exchanging information and assisting other team members to achieve team objectives and work outcomes

**About you**

We are looking for a self-starter who is able to hit the ground running. You will be someone who thrives in a fast paced, complex environment. You will have a sound understanding of working within complex business processes, as well as a proven track record of effectively liaising with stakeholders. Importantly, you uphold a high level of integrity and display confidentiality and discretion at all times. An understanding of the workings of government would be highly regarded.

**Salary and Benefits**

The salary for this position is Grade 7A ($108,770) - 7E ($121,822) per annum plus superannuation and leave loading.

**Applications close: 11.59pm Sunday 28 May 2023.**

**Interested?**

Joining Transport for NSW, you’ll have access to a range of unique government benefits in a flexible work environment like no other. If you’re ready to step into this meaningful and rewarding role, we want to hear from you

**How to apply**

**We’re an inclusive and flexible workplace**

Here at Transport, we want our workforce to reflect the communities we serve by being an inclusive, diverse and flexible place for all our people.

We offer a range of flexible work and leave options for our people. These options depend on your role and the work you do. Some of the ways our people work flexibly include a hybrid mix of virtual and in-person collaboration, staggering work hours, or even allocat

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