Project Coordinator

2 months ago

Hobart, Australia Tomra Full time

**Company Description**
At TOMRA we are all about Clean Loop Recycling Our reverse vending technology enables the collection of used drink containers to ensure that containers have the best chance of being turned back into containers again. It is part of a continuous recycling process which we call Clean Loop Recycling, to ensure that fewer resources are used, less energy is wasted, and containers do not end up in our oceans, streets, or landfill. We’re proud to be collecting containers across Australia with state-of-the-art Recycling Centres in NSW, Queensland, Northern Territory, Western Australia, Victoria and soon to be Tasmania.

As a ‘Looper’ at TOMRA, you will be working amongst a team of people, who are very passionate about doing good for the environment and our community.

TOMRA is an equal opportunity employer, where we recognise the diversity of our workforce and community - be it on the basis of gender, age, culture, religion, language or personal circumstances. TOMRA is also committed to building on the perspectives, experience, knowledge and skills that this diversity brings to our organisation.

**_
Please note that this is a Fixed-Term Contract role until May 2025_**

Reporting to the Project Manager, this position is responsible for supporting the Project Management Office in the delivery of a master project consisting of a high volume of short program, quick turn-around projects. Multiple TOMRA Reverse Vending Machines are to be assessed and installed throughout Tasmania, to critical deadlines whilst ensuring compliance requirements are met.

The Project Coordinators are responsible for creating, maintaining, and updating project documentation, monitoring project progress and co-ordinating communications to the wider project team. The position will play a key role in assessing proposed sites for safety, functionality and certifying that they meet the correct site requirements for business needs and for building certification. Assessment activities include, but are not limited to, assisting Audit Team with compiling site reports, contributing to budget forecasts and seeking approval from critical stakeholders.

A key element of this role is stakeholder management, including, liaising with vendors, contractors, local councils, consultants, the internal sales team, and other internal stakeholders within the Service department. The Project Coordinators will also assist the Project Manager by providing on the ground support with the progression of projects and mobilisation of installations.
- **_Roles available in Hobart AND Launceston_**

**Some other activities you may perform as a Project Coordinator**:

- Create project reports and completing relevant documents for installation process
- Conduct site visits/audits to assess suitability of leads received from the Sales Team and advise what is required to enable installation
- Ensure all site proposals, audit packs and site packs are circulated and reviewed in a timely manner, whilst providing feedback to the wider project installation team
- Collation of all project documentation including, but not limited to, site plans, scope of works briefs, safety documents (eg SWMS, insurances, site work documentation, inductions) etc
- Effective site documentation handover to the business from PMO for launch of the sites
- Contractor Management - obtaining all documentation required by the business and stakeholders for engagement with contractors
- Obtain all on site induction requirements from Landlords/Centre Management and ensure these are obtained from all contractors ahead of works starting
- Coordination of project updates to wider project team
- Ensuring shared Project Management software is kept up to date to provide transparency and regular communications with other teams
- Assist the Project Team in solving technical and non-technical problems throughout the life of the project
- Effectively and professionally foster positive relationships with internal and external stakeholders
- Assist in managing contractors to ensure they are working safely, efficiently and to budget
- Perform additional tasks as reasonably requested by the PMO
- Travel across Tasmania is required

**Qualifications** What makes a great Project Coordinator at TOMRA**:

- Proficient in the use of the Microsoft Office suite and MS Project
- Tertiary qualifications in Construction, Engineering or similar discipline
- Minimum of 3 years’ experience in a similar role within the construction or property development industries
- A valid Australian driver’s license & access to a vehicle
- High-level verbal and written communication skills
- Excellent time management and organisation skills
- Attention to detail to monitor and control project variables
- Knowledge on how to effectively manage design and town planning processes
- Proven working knowledge of relevant legislation, regulations, codes of practice, and guidelines including OH&S
- Strong attention to detail
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