Facilities Coordinator

3 weeks ago

Adelaide Region SA, Australia Hostplus Full time

Apply
- ** Job no**: JXEH8
- ** Category**: Finance & Technology, Finance

**Acknowledgement of Country**:
Hostplus acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past, present and emerging.

**About us**:
At Hostplus, we passionately provide our over 1.6 million members with the best possible service; constantly looking for new ways to deliver better value while helping members get the most out of their super. We are inspired to help our members achieve greater security for their future and ensure they retire with dignity.

Your role at Hostplus will give your career meaning, whether you're in marketing, financial advice, Operations or any of our other divisions - you'll be contributing to ensuring our members retire with the best possible outcomes, and what better feeling is there than knowing your role helps someone to retire with dignity and security?

**About the role**:
The Facilities Coordinator is responsible for supporting the Financial Controller as necessary to achieve the Hostplus’ objectives, including managing the office premises leases, facilities requirements and assisting the Executive Manager, Finance with other business services related operational activities and projects, as required.

**Facilities and Office Management**
- Responsible for the maintenance of commercial lease agreements, nationally
- Maintenance of commercial office lease schedules
- Review of commercial lease and facility related invoices to ensure accuracy and timely payment
- Maintain relationships and liaising with all leased property agents and facility suppliers across Australia
- Coordinate the provision of timely maintenance for the building assets ensuring planning and coordination of regular maintenance, refurbishment and management of facility requirements
- Ensure the building facilities and equipment is kept in good repair and working order, to ensure staff are provided with a comfortable and safe work environment
- Manage all cleaning contractors across all office locations, as required
- In conjunction with the Risk team, ensure appropriate insurance coverage, as per lease agreements
- Coordinate the bank guarantee requirements of the office leases
- Maintenance of fixed assets
- Support the Executive Manager, Technology with IT facilities related requirements
- Support the People, Performance and Culture team by actioning facility repairs and maintenance in a timely manner

**Sub-leasing**
- Management and follow up of tenant leasing queries
- Preparation and management of office leasing invoices for sub-leased offices
- Management of agents that are sub-leasing on behalf of the business
- Ensure excess space is sub-leased in a timely manner and at market competitive rates

**Projects**
- Identify suitable premises based on the business requirements, including negotiating the lease agreement
- Management of office fit-outs and/or refurbishments
- Termination of lease agreements and ensuring make-good requirements are appropriately fulfilled or settled
- Management of relocation activities to facilitate the seamless movement of employees between offices

**About you**:

- A minimum of 3 years prior experience in a corporate environment
- Proven experience in the co-ordination of facilities management
- Proven ability to establish and maintain strong and productive working relationships
- Good project management experience
- Good experience in managing external vendors and contractors
- An understanding of the philosophy of industry funds
- Strong verbal and written communication skills
- Strong project management skills
- Excellent organisational skills, with the ability to work both autonomously and as part of a team

**Why work for us**:
Our employees are passionate about what we do and are proud to be part of an organisation which helps everyday Australians achieve a brighter future. We value diversity of thought and have an open & flexible workplace. Some industry leading benefits we offer include:

- 15% superannuation.
- Access to subsidised financial advice.
- Salary packaging.
- Hybrid working arrangements, work remotely & in the office.
- Excellent EBA conditions eg: paid parental leave, long service leave at 5 years, additional leave over Christmas shutdown.

**What next**:
If you are interested in this opportunity, please follow the prompts to formally apply.

We are passionate about creating an inclusive workplace that promotes and values diversity. We believe diversity of thought, background and experience strengthens relationships and delivers meaningful benefits to our people, our members, and the communities we operate in.

**We Care**: We care about our work, our clients and colleagues.

**Better Together**: We’ve got each other’s backs, and we never walk alone.

**Go For it**: We are optimistic, and we focus on solut

  • Facilities Coordinator

    4 weeks ago

    Adelaide Region SA, Australia CBRE Full time

    Posted- 14-Mar-2023- Service line- Advisory Segment- Role type- Full-time- Areas of Interest- Building Management, Facilities Management- Location(s)- Adelaide - South Australia - Australia**Provide Facilities Management support of a high calibre, premium retail asset** **Provide high level of customer service to our client** **Adelaide | Land of the...

  • Facilities Coordinator

    1 week ago

    Adelaide Region SA, Australia Hostplus Full time

    Apply- Job no: JXEH8- Category: Finance & Technology, FinanceAcknowledgement of Country:Hostplus acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past, present and emerging.About us:At...

  • Facility Coordinator

    2 months ago

    Adelaide Region SA, Australia The University of Adelaide Full time

    **(HEO5) $77,409 to $86,072 per annum plus an employer contribution of 17% superannuation applies.** **Continuing, full-time opportunity available immediately.** **New opportunity to be responsible for the management of Facilities, Contracts and Services Management.** The Facility Coordinator is responsible in supporting the Facilities Manager in the...

  • Facilities Coordinator

    3 weeks ago

    Adelaide Region SA, Australia Nunkuwarrin Yunti Full time

    Posted: 23/01/2023 Closing Date: 31/01/2023 **Job Type**: Permanent - Full Time Location: Wakefield St Job Category: Administration and Office Nunkuwarrin Yunti, the foremost Aboriginal Community Controlled Health Organisation in Adelaide aims to promote and deliver improvement in the health and wellbeing of all Aboriginal and Torres Strait Islander...

  • Facilities Coordinator

    1 week ago

    Adelaide Region SA, Australia CBRE Full time

    Posted- 14-Mar-2023- Service line- Advisory Segment- Role type- Full-time- Areas of Interest- Building Management, Facilities Management- Location(s)- Adelaide - South Australia - AustraliaProvide Facilities Management support of a high calibre, premium retail assetProvide high level of customer service to our clientAdelaide | Land of the Kaurna peopleWe are...

  • Facility Coordinator

    1 week ago

    Adelaide Region SA, Australia The University of Adelaide Full time

    (HEO5) $77,409 to $86,072 per annum plus an employer contribution of 17% superannuation applies.Continuing, full-time opportunity available immediately.New opportunity to be responsible for the management of Facilities, Contracts and Services Management.The Facility Coordinator is responsible in supporting the Facilities Manager in the coordination and as...

  • Facility Coordinator

    1 week ago

    Adelaide Region SA, Australia Compass Group Full time

    Compass Group is a world leader in catering and support services. Delta Facilities Management offers maintenance, construction, and project management services to a diverse range of sectors, including commercial, defence, schools, offshore and remote sector projects.We are currently seeking a dynamic leader based out of Adelaide City for the position of...

  • Facilities Coordinator

    1 week ago

    Adelaide Region SA, Australia Scentre Group Full time

    Why Scentre Group? 5 weeks of annual/life leave 18 weeks paid parental leave for primary careers and 4 weeks paid for secondary carers (no waiting period) with competitive return to work benefits A delivery model that enables a high degree of influence, ownership & decision making Ongoing career development and pathway opportunities across our vertically...

  • Facilities Coordinator

    1 week ago

    Adelaide Region SA, Australia Nunkuwarrin Yunti Full time

    Posted: 23/01/2023Closing Date: 31/01/2023Job Type: Permanent - Full TimeLocation: Wakefield StJob Category: Administration and OfficeNunkuwarrin Yunti, the foremost Aboriginal Community Controlled Health Organisation in Adelaide aims to promote and deliver improvement in the health and wellbeing of all Aboriginal and Torres Strait Islander people and their...

  • Research and Facility Services Coordinator

    1 week ago

    Adelaide Region SA, Australia Sahmriresearch Full time

    SummaryPart-time (0.6FTE), 3 year Fixed Term ContractAt the South Australian Health and Medical Research Institute (SAHMRI), we are committed to achieving innovative, ground-breaking health and medical research that fundamentally improves the quality of life for all people.The role will coordinate activities and provide professional and efficient...

  • Facilities Coordinator

    3 weeks ago

    Adelaide Region SA, Australia Scentre Group Full time

    **Why Scentre Group?** - 5 weeks of annual/life leave - 18 weeks paid parental leave for primary careers and 4 weeks paid for secondary carers (no waiting period) with competitive return to work benefits - A delivery model that enables a high degree of influence, ownership & decision making - Ongoing career development and pathway opportunities across our...

  • Facilities Coordinator

    2 weeks ago

    Greater Adelaide SA, Australia Fujitsu Full time

    **Location**: - Adelaide - South Australia**Date Published**: - 19-Mar-2024**Job Reference**: BH-158755 **Facilities Coordinator****: - NV2 OR PV** **We are Fujitsu** We use technology to make happier lives. We are a global leader in technology and business solutions that transform organizations and the world around us. We have a long heritage of...

  • Facilities Assistant

    1 week ago

    Adelaide Region SA, Australia Sodexo Full time

    Job Description:Do you have a passion for coordinating Corporate onsite floor Facilities mixed with providing exemplary customer service? If so, we want you to join our teamAs the Facilities Administrator, you will provide a high level of service in processing and distributing mail/deliveries/couriers, ensuring efficient administration of associated...

  • Facilities Manager

    1 week ago

    Adelaide Region SA, Australia HAYS Full time

    Facilities Manager position available for an immediate start, based in Adelaide CBD **Your new company** This global organisation offers Facilities and Properties solutions to a vast range of clients, always putting them at the heart of what they do. They are experts in technical Facilities Management and have built their local business based on...

  • Facilities Administrator

    2 weeks ago

    Adelaide Region SA, Australia BGIS Full time

    **Facilities Administrator.** **BGIS **is experiencing strong company growth and requires a **Facilities Administrator **to join our existing team. **The Role** The Facilities Administrator would be responsible for providing administrative support to the contract team, including: - General administration and office management - Taking minutes and...

  • Facilities Project Lead

    2 weeks ago

    Adelaide Region SA, Australia Lockheed Martin Australia Full time

    SA, Adelaide - Facilities - 13275BR **About us**: - Lockheed Martin is a dynamic, growing, and energetic organisation offering stimulating, challenging work at the forefront of technology. Lockheed Martin is a leader in Australia’s National Security, and our collaboration with Australian industry spans the Aeronautics, Maritime, Surveillance and Defence...

  • Facilities Assistant

    2 weeks ago

    Adelaide Region SA, Australia Sodexo Full time

    **Job Description**: Do you have a passion for coordinating Corporate onsite floor Facilities mixed with providing exemplary customer service? If so, we want you to join our team! As the Facilities Administrator, you will provide a high level of service in processing and distributing mail/deliveries/couriers, ensuring efficient administration of associated...

  • Facilities Supervisor

    1 week ago

    Adelaide Region SA, Australia CBRE Full time

    Posted- 07-Mar-2023- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Engineering/Maintenance, Facilities Management- Location(s)- Adelaide - South Australia - AustraliaSupporting Local GWS business growth with multinational furniture retail clientBe part of a global business with exciting growth targets for 2023Grow your experience within...

  • Facilities Coordinator

    2 months ago

    Adelaide Airport, Australia IKEA Full time

    Who you are You have had exposure in all aspects of Facilities Management (FM) with a passion for ensuring everything is operating as it should be, demonstrating strong contract management skills and are solution orientated. You embody the IKEA cultures and values and can build professional relationships with stakeholders and teams. You are an individual...

  • Facilities Support Officer

    1 week ago

    Adelaide Region SA, Australia Consolidated Power Projects Australia Full time

    Introduction: Permanent position 8am to 12pm Based at our Wingfield facility Join an industry leader who is supporting Australia move towards a renewable energy futureDescription:Who are Consolidated Power Projects (CPP)?As part of the Quanta Services Group, a Fortune 300 Company, Consolidated Power Projects Australia (CPP) is an industry leader in utility...