Executive Assistant to The Assistant Directors

2 weeks ago


Campbell, Australia Australian War Memorial Full time

Ongoing - Full Time - APS 5
- $80,341 - $87,572
- Campbell, ACT

**The Role**
Under limited direction, the Executive Assistant provides executive assistance, calendar management, administrative and office support to the Memorial’s three Assistant Directors (SES Band 1) and coordination for the Executive team. The work involves: calendar management, travel management, the preparation of routine correspondence, arranging hospitality for official guests, developing and maintaining internal office systems and procedures, and undertaking simple research and analysis tasks.

**Core Responsibilities**
- Provide administrative and office support services to the Assistant Directors including calendar management, meet and greet official guests, preparing routine correspondence, undertaking various administrative projects, setting up videoconference and other logístical meeting arrangements and proactively identify and resolve conflicts and issues under limited direction.
- Work collaboratively as part of the wider Executive Support team.
- Monitor and ensure customer service standards are being met by the team and provide support as required to meet targets.
- Provide administration support to the Office, including secretariat duties where required, utilising SharePoint and other systems for data entry of corporate information and statistics including Microsoft Office, organising office supplies as required and ensuring a high presentation standard of the Executive area including the Council room, lounge, kitchen and reception.
- Manage reception staff including training, development and performance management.
- Utilise the Memorial’s financial management systems to process purchase requisitions, orders and reconciliation of corporate credit cards on behalf of expenditure delegates.
- Organise domestic travel for Assistant Directors and members of the Australian War Memorial Council. Arrange hospitality for official guests and for Council meetings.
- Provide high level support to the Director’s Office as required.

**Contact Information**:

- For specific questions relating to this job vacancy, please contact: Sarah Hawkins, (02) 6243 4210

**Closing Date**:
Applications close at 11:30pm, Tuesday, 8 May 2024

For more details about the position and how to apply, please view the information pack.



  • Campbell, Australia Australian Government Department of Defence Full time

    $78,143 - $83,700 (plus Super) - Campbell Park - ACT **The Role** Working directly to the Director General you will use your initiative and sound judgment in providing high level executive and administrative support. You will: - Have accountability for delivering executive support to the Director General including diary management. Correspondence, travel...


  • Campbell, Australia Australian Government Full time

    $76,277 - $83,274 (plus Super) - Campbell Park - ACT **The Role** The Executive Assistant (EA) to Director General Operational Health (DGOH) is accountable under limited direction for the day-to-day administrative support of a 1 Star Military Officer. The EA will work closely with the Staff Officer to DGOH as part of a small team focused on the support to...


  • Campbell, Australia Australian Government Department of Defence Full time

    $108,195 - $122,044 (plus Super) - Campbell Park - ACT **The Role** The Assistant Director Web Projects leads a team of professionals delivering web projects, services and expert advice to internal stakeholders, building organisational capability via the creation of optimised web user experiences. The Assistant Director works closely with content owners...


  • Campbell, Australia Australian Government Department of Defence Full time

    $108,195 - $122,044 (plus Super) - Campbell Park - ACT **The Role** Working in the Directorate of Policing & Security - Navy (DPS-N) as EL 1 Assistant Director Security Assurance, you will lead a team that assures the security of Navy’s future capabilities and platforms. Your mission is to critically examine Navy acquisition projects and provide the Chief...


  • Campbell, Australia Australian Government Full time

    $115,899 - $130,733 + up to 15.4% superannuation - Campbell Park - ACT, Darwin - NT, Rockingham - WA, Sydney CBD - NSW **The Role** The Assistant Director Environment is accountable under broad direction to perform and achieve complex to very complex environmental management work within an integrated workforce. They require an in-depth knowledge of and...


  • Campbell, Australia Australian Government Full time

    $111,441 - $125,705 (plus Super) - Campbell Park - ACT **The Role** The Assistant Director Requirements within the Maintenance Requirements Branch will be working closely under Director Requirements and Governance. They will play an important role in developing, setting and monitoring strategic maintenance requirements within the Navy. They will achieve...


  • Campbell, Australia Australian Government Department of Defence Full time

    $108,195 - $122,044 (plus Super) - Campbell Park - ACT **The Role** The Assistant Director Business Processes and Analysis is a newly created role and will be based in Garrison Health headquarters. This position will involve working with business and technical teams for the elicitation and development of detailed requirement specifications. They will...


  • Campbell, Australia Australian Government Department of Defence Full time

    $78,143 - $83,700 (plus Super) - Campbell Park - ACT **The Role** - Utilise the information available to prepare briefing packs, reports and papers for senior Defence committees. - Build and sustain relationships in order to work collaboratively within the work area and other areas of Defence. - Interpret and provide advice within the administration...


  • Campbell, Australia Australian Government Department of Defence Full time

    $78,143 - $83,700 (plus Super) - Campbell Park - ACT **The Role** The APS 5 Assistant Business Manager in the Navy Intelligence and Information Warfare Branch will be accountable under broad direction to perform and achieve business unit outcomes which cover finance, procurement, contract management, human resources, information management travel and...


  • Campbell, Australia Australian Government Department of Defence Full time

    $108,195 - $122,044 (plus Super) - Campbell Park - ACT **The Role** The Explosive Ordnance (EO) Branch Assistant Director EO Governance Manager positions will work with reasonable autonomy and accountability for the achievement of outcomes under their control. The two Assistant Director EO Governance Managers will be expected to build team capability...


  • Campbell, Australia Australian Government Department of Defence Full time

    $78,143 - $83,700 (plus Super) - Campbell Park - ACT **The Role** The Australian Naval Classification Authority (ANCA) is seeking an experienced and well-rounded EA and Administration assistant. Working with the Assistant Secretary ANCA and the Branch Coordinator you will use your initiative and sound judgement in providing high level executive and branch...


  • Campbell, Australia Australian Government Department of Defence Full time

    $78,143 - $83,700 (plus Super) - Campbell Park - ACT **The Role** As the Executive Assistant (EA) to the Surgeon General/Commander Joint Health, you will perform complex administrative support work within an integrated workforce. This is a fast paced environment that requires you to be proactive with a flexible mindset and the ability to be across multiple...


  • Campbell, Australia Australian Government Department of Defence Full time

    $108,195 - $122,044 (plus Super) - Campbell Park - ACT **The Role** The Australian Defence Force offers more than 150 different jobs, some of which are considered particularly complex and/or high risk from a psychological standpoint, including roles in Aviation, Intelligence, Cyber Warfare, Submarine Warfare, and Special Forces. Applicants for these complex...


  • Campbell, Australia Australian Government Department of Defence Full time

    $71,207 - $77,739 (plus Super) - Campbell Park - ACT **The Role** The APS 4 Assistant Work Health and Safety Officer role is critical to assisting Security and Estate Group (SEG) meet its work health and safety obligations; including Work Health and Safety governance, and coordination of WHS governance activities across SEG. They will work in a small team...


  • Campbell, Australia Australian Government Department of Defence Full time

    $71,207 - $77,739 (plus Super) - Campbell Park - ACT **The Role** The APS 4 - Assistant Work Health and Safety Officer role is critical to assisting Security and Estate Group (SEG) meet its work health and safety (WHS) obligations, including WHS governance and coordination of WHS governance activities across SEG. They will work in a small team who work with...


  • Campbell, Australia Australian Government Department of Defence Full time

    $108,195 - $122,044 (plus Super) - Campbell Park - ACT, Enoggera - QLD, Melbourne CBD - VIC, Sydney CBD - NSW **The Role** The Executive Officer leads a team within the Office of Assistant Secretary of Program Management and Governance AS PM&G to deliver professional outcomes across Service Delivery Division or Program Management and Governance Branch. The...


  • Campbell, Australia Australian Government Department of Defence Full time

    $85,607 - $97,790 (plus Super) - Campbell Park - ACT **The Role** If you are looking for a new opportunity, are motivated and would like to challenge yourself, this is the job for you! Some of the key duties of this role are: - Execute & Administer contracts on behalf of Staff Officer (SO1) Navy Library. - Liaise with contracted stakeholders to develop,...


  • Campbell, Australia Australian Government Full time

    $91,702 - $104,753 + up to 15.4% superannuation - Campbell Park - ACT **The Role** The Australian Naval Classification Authority (ANCA) is responsible for establishing, managing and continuously improving a system of Naval Classification (the ANC Framework) to assure the seaworthiness of naval vessels operating in Defence of Australia. ANCA requires an...


  • Campbell, Australia Australian Government Full time

    $91,702 - $104,753 + up to 15.4% Superannuation - Campbell Park - ACT **The Role** The Knowledge and Policy Officer role sits within Training Force, Navy - Business Optimisation team whose primary purpose is to provide ongoing development and review of Training Force Systems enabling all personnel to deliver outcomes in the most effective manner to achieve...


  • Campbell, Australia Australian Government Department of Defence Full time

    $108,195 - $122,044 (plus Super) - Campbell Park - ACT **The Role** The EL1 Business and Governance Manager in the Navy Intelligence and Information Warfare (NI&IW) Branch, will be accountable under broad direction to perform and achieve business unit outcomes which cover finance, procurement, contract management, human resources, governance, business...