Project Support Officer

6 months ago

Melbourne, Australia Department of Transport and Planning Full time

Location: Melbourne | CBD

Job type: Full time

Organisation: Department of Transport and Planning

**Salary**: $91,418 - $103,725

Occupation: Projects

Reference: 2645

**About the Role**

**Fixed term full time (6 months)**

The Project Support Officer role sits in the Asset Communication and Strategy (AC&) branch within the Department of Transport and Planning’s Rolling Stock Development (RSD) division and is responsible for all asset communications systems replacement and maintenance.

The Project Support Officer provides high level executive and administrative support to the Executive Director and provides a high level of support to ensure that project deliverables, outcomes and plans are implemented. The role leads project coordination, team support and general administration for the project.

Position Description Click HERE

**Position Outcomes**
- Provide high-level project and administrative support to the Executive Director, Asset Communication and Strategy, including diary management and general administrative support to improve communication and efficiency of the project and project team.
- Provide a comprehensive range of administrative and corporate support services to the broader program team as required including coordination of project and stakeholder meetings and preparation of high-volume project correspondence, reports, briefings and presentations.
- Ensure project meeting minutes are recorded, accessible and are aligned with the Projects requirements to maintain a disciplined approach to record keeping.
- Provide high quality administrative support to ensure the Project Managers are kept abreast of upcoming project deliverables in line with project management policies, frameworks and guidelines.
- Develops, maintains and influences effective internal and external stakeholder relationships including with senior management teams and key project stakeholders.

**Key Selection Criteria**
- Expertise: Administration and project support skills, including diary management and project coordination.
- Planning and Organising: Identifies processes, tasks and resources required to achieve a goal; Identifies more and less critical activities and operates accordingly, reviewing and adjusting as required
- Project Delivery: Excellent organisational skills including the ability to prioritise tasks and meet deadlines to effectively balance competing demands.
- Initiative and accountability: Proactive and self-starting; Seizes opportunities and acts upon them; Takes responsibility for own actions.
- Demonstrated excellent verbal and written communication skills.

**Qualifications and Experience**

Desirable

Experience in project support, or governance, would be well-regarded.

May involve occasional travel

**What we offer**
- Meaningful work making Victorian communities more accessible and liveable
- Professional growth and development opportunities across the department and the wider Victorian Public Services
- A hybrid working model focused on collaboration and teamwork
- Optimal work-life balance initiatives including flexible working arrangements
- Opportunity to work across multiple urban and suburban hubs
- We prioritise the development of a safe and inclusive culture

**Cultural Values**

We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.

**How to Apply

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