Corporate Receptionist

4 months ago

Sydney, Australia LGT Gruppe Holding AG Full time

Category
Administrative Services
Workload
Full Time ( 80%)
Posted on
12 August 2024***:
LGT is the largest Private Banking and Asset Management group in the world to be owned by an entrepreneurial family. As the family office of the Princely House of Liechtenstein, we have years of eperience in the management of sizeable sums of assets.

**Your challenge****:
**Your Responsibilities**

Reception Duties
- First port of call for all clients entering the reception area
- Ensure that every phone call is handled in a courteous and professional manner and that all visitors are appropriately and swiftly attended to
- Responsible for directing inquiries accordingly
- Responsible for booking and managing all client meeting rooms
- Liaising with the staff to keep them informed of arrival of guests/clients and any changes in room availability
- Ensure the efficient processing of incoming and outgoing mails as required, updating tracking registry
- Responsible signing for incoming parcels
- Ensure that the entry desk premises and reception area are kept tidy and clean at all times
- Daily setup of reception areas, newspapers on coffee table
- Setup of video conference and conference call meetings
- Responsible for checking the state of stationery and equipment in the reception area and if found to be low on stock /order stock
- Ensure records are kept properly so that they can be easily retrieved for review when needed

Administration Support
- Provide administrative support to Head of Facilities in the role as a Facilities Coordinator
- Liaising with office suppliers and providers to replenish stock, and order deliveries.
- Maintain an adequate inventory of office supplies, ensure office supplies are kept stocked and order as necessary
- Assist in coordination of client functions and marketing events in conjunction with the FOH Supervisor and Senior Event Manager
- Assist in housekeeping of the office as required
- Management of staff access cards and audit reports
- Management of staff monthly credit card reconciliation
- Management of monthly Australia Post reconciliation
- Ensure complaints are dealt with satisfactory, or passed to the appropriate Manager
- Client Kitchen and serving, back up support when required
- Maintain and update inventory for food and kitchen supplies, ensuring everything is fully stocked for the following day Ordering of catering from e
- ternal suppliers
- Oversee and provide food and beverage service including:

- General waiting duties
- Responsible Service of Alcohol
- Maintaining supply and ordering
- Assist with preparing and presenting food, including silver service where required
- Follow safe food handling procedures
- Maintain clean and tidy dining / kitchen areas
- Complete all required food safety training to meet company compliance standards
- Provide feedback on health, safety and security
- Report all incidents immediately and identify and report all hazards
- Adhere to and maintain Food Handling standards at all times

Facilities
- Maintain office facilities - lodge Tenant Service Requests for lights, AC, secure bins and events etc
- Lead the building evacuation drill process
- Provide adhoc facilities support to Head of Facilities
- Maintain first aid equipment and supplies

**Your profile****:
**About you**

You will have eperience working within a similar role in a corporate environment, preferably financial services or a related field. You have proven demonstration of strong intermediate skills in Microsoft Word and Ecel. Your ecellent communication abilities, combined with a logical and methodical approach, will be key to your success. You are a team player and your strong attention to detail helps effectively manage regular changing of priorities with ease.

**Contact****:
**Tiffany Whitby***:HR Business Partner**
- LGT Crestone Wealth Management Ltd._

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