Executive Assistant

2 weeks ago

Macquarie Park, Australia Blackwoods Full time
Join an iconic Wesfarmers business, leaders in industrial & safety supplies

  • Outstanding employee benefits with career development opportunities
  • Based in Macquarie Park NSW, this is a 12 Month maternity cover contract

OUR STORY
Blackwoods is Australia's leading supplier of industrial and safety supplies.

For over 140 years, we have supported businesses big and small with our range of over 300,000 products from the world's best brands.

From the Sydney Harbour Bridge to the railway and your local mechanic, we supply what our customers need when they need it, along with unparalleled expertise and service from our passionate team.


With a national footprint of over 50 branches and 6 Distribution Centres, our people are at the heart of everything we do.

Being a part of the Wesfarmers group, also means that we have endless opportunities to make a difference, so join us, and let's help more people build a better Australia.


YOUR OPPORTUNITY


We have an exciting opportunity for a confident, experienced
Executive Assistant to join our team based in
Macquarie Park NSW.

This role is 12 month contract commencing in June 2023, and you will be providing executive level administrative support to our Regional General Manager and the broader leadership team.

Your key responsibilities will include, but are not limited to:

  • Acting as the main point of contact between the Regional GM and his leadership team with internal and external stakeholders, clients and visitors, and importantly the Wesfarmers corporate head office
  • Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to executives
  • Prioritising to ensure that reports, business papers and correspondence are dealt with efficiently and promptly
  • Obtaining and preparing information for use in presentations, Board meetings, conferences, and reports
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
  • Manage, coordinate, and arrange travel and travelrelated activities, including hotel bookings and transportation for the Regional GM, leaders, and their teams
  • Maintaining and processing monthly expenses and costing of all invoices
  • Coordinating recurring meetings for the executives, including compiling, formatting, editing, and distributing papers

To be successful, you will have:

  • A minimum of 5 years' experience as an executive assistant or similar role providing support to executive leaders and their teams
  • Advanced Microsoft Office Suite skills including Teams, PowerPoint, and Outlook
  • Strong organisational and time management skills, with a high level of attention to detail and ability to be proactive, plan and anticipate needs
  • Solid stakeholder management skills and influencing abilities, able to effectively work across all levels of the business
  • Excellent and clear oral and written communication skills, with open communication to work through competing demands to get the best outcomes
  • Quick to respond, adaptable, and a demonstrated ability to multitask efficiently, solve problems and manage tight deadlines

CULTURE & BENEFITS
A career with Blackwoods will offer you rewarding experiences and opportunities for growth and development.

We have a diverse, inclusive, and safe workplace where our team members care about each other and enjoy building meaningful connections.

To ensure our employees feel valued, supported, and celebrated, we provide a range of employee benefits including:

  • Competitive salaries and incentives
  • A range of diversity and wellbeing initiatives
  • Team events, celebrations and development opportunities
  • Team member discounts on Wesfarmers products
  • Discounted offers from over 300 corporate partners
  • Flexible work arrangements and onsite parking

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