Event Manager

3 months ago

Sydney, Australia Westpac Full time

**12 month opportunity**:

- **Location - Kent Street Sydney (WFH options available once training 1 month training completed)**:

- **Flexibility required with regular and ad hoc travel requirements**

**How will I Help?**

Our Events Marketing team provide first class marketing solutions to the Westpac Group, including advice on event marketing strategy and high quality delivery. Our team are focussed on bringing to life the multi-brand strategy, putting the customer at the centre of everything we do and supporting the group’s sustainability agenda. You will consistently re-evaluate working practices in terms of efficiency and innovation and seek out and implement new practices where required.

As the Event Manager you will be accountable for the end-to-end management of all events in your portfolio to ensure consistent high standards are maintained in terms of quality and service to internal and external clients. You will develop close working relationships with business divisions, communication and marketing representatives from the specific business units and work with them to discuss strategies, identify priorities and determine their requirements in relation to events.

**Key Accountabilities**:

- Attend initial event briefing meeting with the business and assist in scoping event
- Prepare and present event proposal to business unit
- Prepare budget based on full event brief and pre-allocated business unit funding
- Manage and deliver event to agreed budget. Source additional funding for out of scope activities if required
- Venue management including research, providing recommendations to the business unit, fee negotiation, contracts, runsheets, catering etc
- Supplier management including research, providing recommendations to the business unit, contracts, runsheets etc.
- Management of the invitation, registration, website, evaluation and data process including research, providing business unit with appropriate recommendations on best campaign method, engaging and briefing appropriateteams (internal and external) on campaign requirements, and providing strategic input into campaign design
- Content and brand management, including attending content working group sessions and providing input and ensuring the event is branded within guidelines
- Management of AV, webcasting, staging and theming including providing recommendations on level of AV/theming support for event, sourcing quotes, briefing AV supplier and on-the-day management
- Speaker management including researching and providing recommendations to business unit, fee negotiation, travel arrangements and overseeing the speaker briefing process
- Event execution including briefing and managing all parties (business unit, event team, suppliers, venue, speakers etc) to agreed brief and troubleshooting/problem solving where appropriate
- Post event analysis including managing evaluation process for delegates as appropriate, providing feedback to all Westpac Group attendees and collating responses, holding event debrief with all relevant parties, production of the final budget reconciliation, reviewing the event and ensuring outcomes are communicated to the business and factored into all future planning
- Invest in relationships with industry peers and colleagues to ensure best practice methods are applied and the team is up to date with industry/global trends
- Remain abreast of new technology, suppliers, venues and industry best practice

**What’s in it for me?**

You’ll play a significant part of the future of a business that has been around for 200 years. Our purpose is creating better futures together. So, we’ll back you in the development of your career, internal career prospects, and flexible working. You’ll also keep learning to grown, backed by a fantastic team of people with a can-do, supportive structure. Whatever shape your family takes, we offer generous paid and unpaid parental leave for your nominated primary and support carers. This includes leave to organise adoptions, surrogacy, and foster care arrangements. And we continue to pay your super contributions while you take all the time you need to get your new family settled.

**What do I need?**
- Minimum 5 years corporate events experience ideally across Financial Services/ corporate environment
- Previous experiencing in managed multi-day conferences for 50 people or more
- Experience in managing and reconciling event budgets in excess of $1m or greater
- Proven ability to implement event strategies throughout multiple business units
- Ability to transfer creative ideas into an outcome
- Proven ability to engage and influence people internally and externally
- Tertiary qualifications in marketing, communications or another related discipline
- An enthusiastic, ‘can-do’, ‘hands on’ attitude
- Superior communication and stakeholder management skills
- Strong organisational, time management and multi-tasking skills
- Strong negotiation and influencing skills
- Adv

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