Executive Assistant

6 months ago

Sydney, Australia KORNFERRY Full time

Requisition ID
- 14910
- Country- Australia- Location type- Onsite- State / Province- New South Wales- City- Sydney- About Us**Korn Ferry** is a global organizational consulting firm. We help clients synchronize strategy and talent to drive superior performance. We work with organizations to design their structures, roles, and responsibilities. We help them hire the right people to bring their strategy to life. And we advise them on how to reward, develop, and motivate their people.

Our 10,000 colleagues serve clients in more than _50 countries_. We offer five core solutions:

- ** Organizational Strategy**:

- ** Assessment and Succession**:

- ** Talent Acquisition**:

- ** Leadership Development**:

- ** Total Rewards**
- Job description**THE ROLE**
To manage the work-flow of the Practice group(s) and facilitate assignment execution and business
development activities. To provide executive-level support to the Partners in an efficient, accurate,
confidential and proactive manner.

**KEY RESPONSIBILITIES**
Task Required Outcome to Support to Partner(s) and Practice Group Administration

diary management, travel, expenses, correspondence and other duties as
- required- General "Go to” person for all queries to ensure smooth operations across Practice
- Use discretion in the Partner’s absence to refer urgent matters to the appropriate assignment team members and inform the executive(s) of important developments
- Manage the office and time of the Partner(s) to achieve assignment and other business related priorities.
- Prioritise and manage the workflows of the team where necessary
- Co-ordinate Practice group meetings and events, including calendar invites, room bookings, facilities and equipment
- Undertake any other duties to enhance the performance of the Practice group and add value to the assignment execution process
- Provide support to Partner(s) in management of Marquee/Regional Accounts and/or Local/Regional leadership

roles held by the Partner(s)
- Travel Authorisation requests submitted accurately (100%) and in a timely manner
- Enable the Practice group to achieve administrative deadlines for assignments by assisting with the prioritisation of work and any overflow work as required
- Cash & Card Expenses submitted accurately (100%) and within deadline

specified
- Assist the Receptionist as required with reception duties
- Assist the Administration Operations Manager as required with co-ordination of

business-wide events
- Assist other Practice Groups / EAs as required due to workload demand and

holiday / sick leave coverage
- Willingness to assist where needed
- Positive feedback from staff members
- Engagement / Client Support
- Assist with the preparation of Business Development (BD) and proposal materials
- Compose correspondence and assignment related documentation on behalf of the Practice/ team
- Ensure all documents adhere to KF standards
- Keep abreast of assignment team activities and act as a liaison to keep all relevant parties informed

relevant parties and meeting requirements
- Co-ordinate invoicing and billings processes
- Manage and liaison with Finance to provide information on debtors, invoices and officerelated budgetary information
- Documentation prepared in an accurate (100%) and timely manner in accordance

with KF standards- Mail-outs reach their target markets effectively
- Good collections record, with limited outstanding debtors each month
- Timely payment of creditor invoices
- Knowledge & Process Systems Management
- Take a proactive approach to information sharing and knowledge management
- Maintain up-to-date records in Searcher Express and Salesforce for executives,

companies, engagements and business development
- Stay abreast of best practice use of all internal systems
- Assist with the development of firm-wide appropriate systems, procedures and controls to enhance the accuracy, timeliness and presentation of the work produced by the Practice group
- Encourage knowledge sharing by developing networks across KF, using appropriate technology
- Collate data and prepare reports for internal/external stakeholders as required
- Attend, participate and collaborate in all relevant meetings and initiatives
- Monitors progress and adjusts activities in line with results Adheres to company policies
- Actively participates in team meetings and learning activities
- Actively participates in performance management process
- Drives own development plan
- Behaviour models company values
- Mentor colleagues and new joiners

**KNOWLEDGE & SKILLS**
- Ability to support a leader and team
- Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel and PowerPoint)
- Strong organisational ability - ability to juggle multiple tasks and conflicting team demands
- Exceptional customer service skills
- Research skills (ability to find and consolidate information)
- Excellent verbal and written communication skills
- Experience liaising with senior executives in a pro

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