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Events Coordinator

4 months ago

Sydney, Australia people2people Full time

Immediate start working closely with in house events team
- Monday - Friday role
- Upto $45 + super per hour
- 6 month role with a potential to go perm

This Member based organisation require an experienced Events Specialist / Coordinator to assist with planning and logistics of upcoming national event. Using your Event and Project management experience to run event checklists, schedules activities and sequences activity to deliver the required outcomes on time and to budget. Having that passion and pride in putting on a memorable client experiences is what will see you secure a meeting with this exciting business and role.

Reporting to Events Manager, your key responsibilities will include:

- Ownership of all administration around the planning and logistics of the national event
- Support the National Manager Service to develop the annual Event Schedule
- Manage administration around event expense budget
- Loading events onto upbeat and website
- Completing customer or stakeholder registrations for complimentary event registrations
- Book and liaise with external platform providers
- Manage logístical requirements from external platform providers
- Prepare and manage event run sheets
- Prepare Marketing packs for promotion requirements
- Engage with event speaker/presenter logistics
- Organise Catering
- Welcome and manage presenters and guests
- Prepare speaker profile photos
- Manage technology requirements
- Ensure WH&S compliance is implemented throughout event delivery
- Identify and coordinate any audio/visual requirements
- Organise and develop session slide packs
- Transfer attendees to virtual formats when required

What you need to bring to the role:

- Solid experience working in large scale events ideally within corporate in house functions but not essential
- Exceptional verbal and written communication skills
- Has a high attention to detail; cross-checks own work for accuracy
- Adheres to schedules and agreed timings; sets priorities through time management
- Possess initiative, drive and optimism