Student Administration Officer

2 weeks ago

Melbourne, Australia Schools (Government) Full time

Location: Melbourne | Western Metropolitan

Job type: Full time / From 28/01/2025 - 26/01/2026

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1456662

**Location Profile**:
Seabrook Primary School is an internationally minded community that provides a supportive and challenging environment for over 900 children, with high expectations for learning and wellbeing outcomes.

Our staff offers a wide range of expertise and a diversity of skills in curriculum. Specialist programs include Visual and Performing Arts, Physical Education, STEM (Science, technology, engineering, and mathematics) and Italian.

We aim to build strong relationships amongst students, staff, parents and the wider community. We respond to the diverse learning needs of students by encouraging continuous improvement across our learning community and regular evaluation of our school programs.

**Selection Criteria**:
**SC1** Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

**SC2** Demonstrated capacity to work and collaborate with others in a team environment.

**SC3** Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

**SC4** Possess the technical knowledge and expertise relevant to the position.

**SC5** Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

**SC6** A commitment to professional learning and growth for both self and others.

**Role**:
**FIXED TERM (12-months) POSITION, with potential opportunities including a further fixed term or ongoing employment.**:
**This is a full-time ES positions (38 hours per week). The starting salary range will be between $56,019 and $71,742, with nearly all school vacation periods being paid leave.**:
**Daily start/finish times for administration staff at Seabrook PS are currently 8:15am-4:15pm. There is often flexibility extended on Friday afternoons. Attendance during school vacation periods is typically only required for the two days prior to Term 1 commencing each year.**:
**The Student Administration Officer is an integral part of school operations, and includes**:

- **front office reception duties, greeting visitors and supporting school staff and families**:

- **responding to phone queries and communicating messages in a clear and timely manner**:

- **attendance administration, ensuring that attendance and absence reasons are processed accurately, and ensuring all rolls are marked appropriately**:

- **assist with First Aid when required, e.g., when our full-time nurse-qualified staff are absent or on break, or when First Aid is busy.**

**The main portals used are Compass and CASES21. Refresher training for CASES21 is provided regularly by the Department. Knowledge of this student admin system is highly desirable.**:
**Experience with Compass in a school environment is also preferred, however this portal can be learnt on the job if the applicant demonstrates a strong capacity to quickly learn how to use new software.**:
**Our current admin team reports to the Business Manager, and includes our First Aid Manager, a Communications Officer, an Accounts Receivables Officer, and the position being advertised - Student Administration Officer. The admin team meets each fortnight, and enjoys a positive and supportive culture. We value the welcoming culture in our school office. A friendly and helpful demeanour is essential, as is the ability to maintain confidentiality and a calm composure under high pressure circumstances when they may occasionally arise.**:
**Responsibilities**:
DEPARTMENT'S EDUCATION SUPPORT (RANGE 2) DIMENSIONS OF WORK

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

The commencing salaries for persons employed at level 1 range 2 are set out in clause 18(4) of the Victorian Schools Government agreement.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

- Specific support t

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