Executive Assistant to The CEO

4 weeks ago

Parramatta, Australia YMCA NSW Full time

**Date**:7 Jun 2023

**Location**: Support Services (Parramatta), AU

**Company**:YMCA NSW
- **Senior EA working in partnership with an engaging and dynamic CEO**:

- **Values driven purpose-led organisation**:

- **Work flexibility across locations and WFH arrangements**

**The Purpose of this Role**

YNSW is led by an engaging and dynamic CEO, Susannah Le Bron. Susannah is a passionate leader, empowering young people, gender equality, customer experience, youth wellbeing and healthy communities. Susannah is seeking an enthusiastic and experienced Executive Assistant. Someone who can provide dedicated support to enable her to drive the achievement of strategic and business priorities for the Y.

**A little more info**

Acting as a liaison and with your exemplary interpersonal qualities and strong communication and organisational skills, you will liaise with a diverse range of internal and external stakeholders across all levels, coordinating information, documentation, meetings, and events. As no two days are the same at the Y, your demonstrated ability to proactively support Susannah day-to-day with a high level of flexibility to meet sometimes rapidly changing priorities, will be your key to success.

**About this role and what we'd like you to deliver**
- Establish an immediate presence that represents the CEO and the Y NSW with internal and external stakeholders
- Provide proactive high-level coordination of Susannah's business priorities, including actively managing correspondence, preparation of papers, presentations and reports as required, ensuring competing demands are effectively managed.
- Liaise with members of Executive Leadership Team and other staff to coordinate meetings, events, and other matters on behalf of Susannah
- Prepare agendas and minutes of various internal and external meetings convened or attended by Susannah
- Maintain oversight and support as required for Susannah on National projects and other matters as required
- Communicate and build relationships with representatives from both internal and external communities
- Salary range for this role will be TBC plus Super

**Your Skills and Qualifications**:

- You have previous experience supporting CEO's or C-Suite executives of a large organisation or professional services.
- You provide excellent proactive, organisation, administration, and time management skills
- You thrive on the challenge to sustain high-level performance; problem solve and meet demanding work deadlines with limited supervision
- You're adaptable and flexible to meet sometimes rapidly changing priorities and variable working duties and hours
- You are committed to providing quality outputs with a high degree of attention to detail and a customer-first mindset
- You pride yourself on exceptional written, verbal, and communication skills
- Advanced proficiency in Microsoft 360 Suite; Word, Outlook, Excel, PowerPoint, MS Teams, Outlook and good at troubleshooting.
- You have a high degree of professionalism and are comfortable managing sensitive and confidential information.
- You have experience in overseeing budgets, expenses and managing governance of internal processes.
- Demonstrated analytical and critical thinking skills.
- Experience in preparing executive documentation, including preparing agendas, compiling reports, board papers, presentations and taking meeting minutes
- Enjoy working with people from a diverse range of backgrounds and cultures
- Hold a Certificate IV in Business Administration or equivalent, and a combination of relevant experience
- Current Working with Children Check or willingness to obtain one and current drivers licence.

**Support Services**

Our Support Services Team is the glue that holds the Y NSW business lines together. Whether you have expertise in administration, marketing, IT, compliance, communications, HR or finance, in the Support Services Team, your contribution will truly make a difference to the lives of young people and their communities. As part of the Support Services Team, you’ll be working with a group of inclusive, passionate, and encouraging individuals with access to continuous development and growth opportunities. Here at the Y NSW, we embrace diversity, encourage innovation and sharing of ideas so you can truly own your role and take your career anywhere. If you want to use your corporate skills to make a difference to the lives of young people and their communities within a supportive and values-driven organisation, join the Y family and find your forever role.

**Who What Y?**

The Y NSW is a profit-for-purpose organisation focused on healthy living, social impact and empowering young people. We operate 24 recreation centres, 53 out-of-school-hours care services, and two camping locations which employ 1,500 staff across NSW - and fund our diverse range of enriching community programs.

We believe in building a diverse, inclusive workforce that reflects the communities we serve. We encourage people

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