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Executive Officer

4 months ago

Parramatta, Australia Parramatta City Council Full time

A unique and exciting career opportunity has arisen to join the City of Parramatta and support the CEO and Executive Team. You will be joining the City at a pivotal and exciting time, as it grows and transforms into a Global City.

Integral in identifying customer service priorities and business improvement opportunities, the Executive Officer leads the effective provision of office and business support to the CEO, managing the CEO office administration team.

The City of Parramatta is going through unprecedented change and transformation as it becomes Sydney’s Central City. The intensity of growth and investment in the City of Parramatta means that Council, their partners and community have a once-in-a-generation opportunity to shape the City’s future and ensure it is culturally, socially, environmentally and economically sustainable.

**About the role**

Reporting directly to the Chief Executive Officer and serving as a trusted member of Council, you will
- Oversee external stakeholder management to drive corporate strategy
- Assess and delegate CEO-directed enquiries appropriately
- Organise and attend Executive Team meetings, preparing reports and agendas
- Monitor key projects across the organisation on behalf of the CEO
- Ensure that significant issues or events, often of a sensitive political nature, are managed effectively
- Ensure efficient communication flow between the CEO, teams, stakeholders, and the public.
- Conduct strategic policy research and prepare relevant documents
- Review submissions, reports, and correspondence for completeness and compliance.
- Lead the coordination of Council-wide forums
- Monitor metrics for early risk identification and mitigation and manage the budget for the CEO office Provide coaching for administrative functions across Council in relation to executive support

**About You**

Your 10 years of proven experience in providing executive secretarial and business support has honed your ability to manage confidential and sensitive issues, employing discretion, tact, and diplomacy.

Your skills include establishing effective networks and relationships, yielding tangible outcomes with various internal and external stakeholders, including industry, government, community groups, members of the public, and elected officials.

With a demonstrated ability to research, analyse, and interpret information from diverse sources, you successfully integrate this into the delivery of services. Your project management skills, coupled with a high-level ability to solve complex problems and make decisions to prioritise and resolve issues, are evident.

Furthermore, your communication skills—both oral and written—interpersonal prowess, presentation abilities, and negotiation skills are highly developed and shaped through your experience working with clients, management, and staff at all levels. Your proven capacity to commit to business objectives is highlighted by your track record of meeting deadlines and effectively balancing competing priorities.

**Qualifications and Skills**

Degree level tertiary qualification in a relevant field most likely business related or extensive relevant skills and experience in successfully delivering strategic support at an executive level.

Local Government Experience is essential.

**What’s on offer**

We are offering an attractive salary from $137,435 to $151,322 plus 11% superannuation.

In addition City of Parramatta also offer excellent employee benefits which include:

- A range of flexible work arrangements including hybrid WFH arrangements
- 14 weeks paid parental leave
- Access to Long Service Leave after 5 years
- Central Parramatta location (Public transport at our door, discounted parking)
- Significant leave benefits (up to 12 days flexi-time, 3 additional leave days at Christmas, 15 days sick/personal leave, 2 days health and wellbeing leave per year)
- Learning and Development opportunities Health and Wellbeing programs (Fitness Passport, Flu Shots)

**Want to know more?**

Further information regarding the requirements of this role can be found in the attached Position Description.

**How to apply**

Please attach a Cover Letter addressing how your experience aligns with the requirements of this role.

Applications close 9pm, **3 **rd **December 2023 **and will not be accepted through any other medium

**Recruitment for this role will be undertaken this year, with a potential start date as early as January 2024.