Executive Assistant to CEO-8 Weeks Temp Role

3 weeks ago

Sydney Central Business District, Australia HAYS Full time

$60-$62p/h plus super. EA to CEO. CBD, Sydney. Temp role for 2 months

**Your new company**

***
Your new organisation provides cloud based solution in the field of wealth accounting industry. They have been leading the way in Australia for more than 10 years. They are currently looking for a senior EA to support their CEO for 8 weeks.

**Your new role**

***
The Executive Assistant (EA) will lead the CEO Office by providing a high level of support and coordination for the Chief Executive Officer (CEO) and the Leadership Team (Chief Solutions Officer and Class GMs).
- Provide quality and timely administrative & secretarial support to the CEO and ensure the CEO Office Team effectively supports the Leadership Team.
- Maintain a high level of awareness of matters coming into and out of the CEO’s Office to effectively respond to enquiries and exercise sound judgement on the manner of response.
- Assist and coordinate all corporate communications on behalf of the CEO as required to ensure our people are kept informed and up to date.
- Manage incoming calls for CEO & Leadership Team, as required.
- Maintain and coordinate systems for the effective storage, filing and recording of information.
- Manage multiple and fast-changing diaries, including scheduling, negotiating appointments & meetings and organising associated supporting documentation.
- Assist to produce high quality documents & presentations and manage the CEO & Leadership Teams record keeping of received and distributed correspondence in relevant systems.
- Coordinate key stakeholder responses and/or input into projects, programs, reports, correspondence and corporate issues.
- Conserves the CEO and Leadership Team’s time by proactively responding to enquiries with a high level of confidentiality, discretion, maturity, diplomacy and judgement ensuring exceptional customer experience.
- Prepare agendas and minutes of meetings convened or attended by the CEO as required. Follow up matters arising at such meetings on behalf of the CEO.
- Manage monthly expenses and corporate card reconciliation as required.
- Oversee and manage travel arrangements for all departments in line with the travel policy with support from the CEO office
- Coordination of offsite events and client facing events.

CEO Office Leadership
- Leads the administrative function across the business
- Collaborate with key stakeholders across the businesses to ensure adequate planning, creation and coordination of Corporate Calendar including quarterly, half-yearly, and annual activities.
- Prepare the annual Corporate Budget/Office Expenses and track expenses throughout the year.

**What you'll need to succeed**
- Experience as an EA (or similar executive administrative role) in a corporate environment
- Demonstrated ability to proactively support senior executives with their day-to-day operations including an ability to anticipate needs

**What you'll get in return***
- **$60-$62 p/h plus super**
***:

- **Opportunity to work closely with senior business leaders**
***:

- **Diverse and inclusive work environment**

***

**What you need to do now**

Parul Singh

+61288601653

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

**LHS 297508** #2717619

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