Executive Assistant

2 weeks ago

Sydney Central Business District, Australia Chandler Macleod Full time

Looking for a challenging and rewarding role that allows you to provide exceptional support to the CEO and key stakeholders? Look no further than the executive assistant role within our CEO Office team

As part of our team charter, we prioritise supporting the CEO in executing our strategy and delivering exceptional support to our stakeholders. As a Business Support professional, you will play a key role in providing organised, adaptive, and responsive administrative support services to the CEO's office.

At our company, we believe in a close-knit team that is passionate, energised, and willing to go the extra mile for each other and our customers. As a full-time employee covering parental leave for a period of around 12 months, you will work in a hybrid, flexible way to support the CEO's office.

Your responsibilities include, but are not limited to;
- Effectively managing and accurately delivering the CEO's materials including meeting papers, electronic day packs, paper-based packs, and travel materials
- You will work closely with the CEO's Executive Assistant and other office EAs to provide necessary administrative assistance, including personal administrative support
- Diary and schedule coordination
- Functional backup for your team
- Travel bookings
- Event/meeting coordination
- Track and manage the CEO's expenses, including international currency oversight, gifts, prizes, and hospitality cost declaration
- Invoice management.
- Additionally, you will provide first-line administrative support to the CEO's office and key stakeholders, including CEO Office mail management and allocation (hard/digital), correspondence and customer complaint/commendation processing, monitoring LinkedIn, electronic calendar coordination, facilities management, intranet ownership, and Key Service Milestones for staff are acknowledged by the CEO._

To be successful in this role, you will need to;
- Demonstrate sound administrative experience within a corporate environment.
- Be a self-motivated, values-driven, and team-oriented individual with exceptional organisational and communication skills.
- Have excellent relationship management skills and the ability to act autonomously and make confident decisions
- Have a strong working knowledge of Microsoft Office apps and tools, including Teams, Outlook, Word, and PowerPoint

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