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Executive Assistant to The Managing Director

2 months ago

Sydney, Australia Kevin Grundy IBD Pty Ltd. Full time

**Executive Assistant to the Managing Director**

Kevin Grundy (IBD) Pty Ltd provides international business development solutions for clients in the medical industry.

**Your Responsibility**
- Organising complex international travel plans, itineraries, meetings and agendas
- Maintain calendar management, scheduling international VC’s and prepare documentation for meetings including agendas
- Reconciliation of company expenses and reimbursements;
- Invoicing to international clients and maintaining accounts receivable.
- Corporate expense management and payment of invoices.
- Administering and drafting correspondence, reports, and meeting documentation;
- Provide a high level of confidential, efficient, and effective administration support.
- Possess time management skill and demonstrate initiative in system management.

**Your Expertise**
- A high level of proficiency in the use of Microsoft Office (Word, Excel, Teams, Outlook and OneDrive/SharePoint) and use of Calendly and Zoom.
- High level of accuracy and speed in typing from dictation (BigHand software used).
- Proficiency in use of CRM (Pipedrive preferred), basic accounting (Xero) and task management (Trello).
- Strong attention to detail.
- Professional verbal and written communication skills.
- Highly organised.
- Ability to foster positive working relationships while being able to work independently alongside the MD.

Superannuation is on top of the above salary.

**Job Types**: Full-time, Permanent

**Salary**: $70,000.00 per year

Schedule:

- 8 hour shift
- Monday to Friday

Application Question(s):

- Which Microsoft Office products are you experienced with?

**Experience**:

- assistant: 1 year (preferred)

Work Authorisation:

- Australia (preferred)

Expected Start Date: 29/05/2023

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