Submissions Coordinator

3 weeks ago

Melbourne, Australia Icon Full time

Help us continue to deliver outstanding projects
- Collaborative and supporting submissions team
- Flexible working arrangements

**Why Icon?**
With a workforce of nearly 800 employees and with projects across Australia and New Zealand Icon is a large, diversified construction business, and supported by our parent company Kajima Corporation. With over 80 projects ranging in size from $0.5 million to $400 million and annual revenues in excess of $1.7 billion, we have the industry’s greatest breadth of sector capability delivering projects of any size, any scale, anywhere.

We are currently seeking an experienced Submissions Coordinator to join our team at Icon based in our Richmond office. As our Submissions Coordinator, you will play a critical role in the submission of our tender proposals, ensuring our submissions are of the highest quality and delivered in a timely manner.

**Key Responsibilities**:

- Coordination of tender submissions, including preparation and submission of tender documentation in line with the required timeframe and quality standards
- Development of high-quality content, including written responses, graphics, and other supporting documentation
- Formatting and layout of tender submissions, using Adobe InDesign, to ensure that all materials are well presented and meet the highest quality standards
- Management of the tender submission process, ensuring that all stakeholders are kept informed of timelines and requirements
- Collaboration with internal and external stakeholders to ensure a seamless and efficient submission process
- Assisting the Submissions team with content creation and design of internal marketing activities

**Key Requirements**:

- Minimum of 3 years of experience in a similar role within the built environment i.e. Construction, Architecture or Engineering
- Demonstrated experience in content writing, with a keen eye for detail and the ability to develop high-quality content in a timely manner
- Expertise in Adobe InDesign, with the ability to create visually appealing and high-quality documents, as well as, the full Adobe Suite
- Strong project management skills, with the ability to manage multiple priorities and meet tight deadlines
- Excellent communication skills, with the ability to work collaboratively with internal and external stakeholders
- Proactive and self-motivated approach, with a focus on continuous improvement and process optimization

**Benefits and perks**:

- Bonus Scheme
- Access to our EAP (Employee Assistance Program)
- Market competitive Salary, excellent working environment and chance to work on a range of National Projects
- Excellent Leave Polices that include purchased Annual Leave, Work Life Balance Days, Community Days and generous Parental Leave scheme
- Collaborative and values-based workplace culture
- Sporting and Social events
- Professional Memberships
- Discounts on Travel, Retail and Health

**How to apply**
Applications should be made by submitting a CV and cover letter online outlining your interest, motivation and what you would bring to this role by way of background.

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