Submissions Coordinator

3 weeks ago

North Melbourne, Australia Harris HMC Full time

Be part of a fun and driven team to win great projects for a great builder
- Family friendly culture and support networks within the business
- 12-month contract to cover a period of extended leave with opportunity for full-time

**_
About Us_**

Harris HMC is a privately owned, integrated construction and services group, delivering high quality projects and services to the commercial construction industry since 1984. The groups’ end to end capability covers the full asset lifecycle with our three divisions, Construction, Services, and Group Services, specialising in the construction, fit out, refurbishment and maintenance of diverse structures and facilities across metropolitan and regional Victoria. We are a large company with a small business culture - real people with true dedication to meeting our commitments and building long term partnerships.

**_ The Opportunity_**

Be part of our Top 1% vision.

We are looking for a passionate, approachable, and motivated submissions coordinator to join our Marketing team. In this role, you will report to the Submissions Manager and actively assist our marketing and submissions team. Your primary responsibilities will involve creating impactful presentations, preparing bid materials, proposals, and tender submissions. Additionally, you will support the team in managing new opportunities, making you an indispensable member of our vibrant and high-performing team.

Our workplace is dynamic and enjoyable, dedicated to its employees. We are seeking an individual who excels in collaboration, embraces learning and new ideas with an open mindset, and possesses the confidence to actively contribute to discussions and solutions. The role will encompass:

- Prepare and complete Capability Statement, Expression of Interest (EOI) submissions and pre-qualification questionnaires.
- Continuously coordinate with internal stakeholders to ensure that deliverable deadlines are met promptly and efficiently.
- Analyse, coordinate, write and develop tender response documentation incorporating the requirements of specifications, within timeframes
- Coordinate and maintain marketing materials such as references, profiles, capability statements and other tender documents

**What we’re looking for**
- Clear and effective communication, both verbal and written, demonstrating attention to detail and accuracy, including ensuring tender compliance. With strong proofreading skills with a meticulous eye for accuracy.
- Demonstrated expertise in bid and tender management, including coordinating document reviews managing internal stakeholders' requirements and deadlines during the tender process.
- Excellent team player with analytical, organisational, and problem-solving abilities, with the capacity to manage multiple competing priorities, prioritise tasks, and meet strict deadlines.
- Active contribution to the team, offering innovations and ideas to ensure the company's success and development.
- Proficiency in InDesign, MS Office Skills.
- Proven experience in bid coordination or a similar role within the construction or services industry, capable of efficiently managing multiple projects concurrently.

**_ Why we think you’ll love working here_**

We’re a team of committed talented and real people driven by excellence who are real, proud, and ambitious.
- We’re a large company, with a small-business culture:_ We’re a bit unique like this. While we might be large, everyone is empowered to deliver and we take real pride in getting the job done, it’s the ethos on what we were founded.
- You will sharpen your tools:_ We really do live and breathe our values, and this is the first one. You will learn lots here, and we’ll learn lots from you. We all keep our skills fresh; we challenge each other to do better, and we share our learnings.
- We’ve got your back:_ This is another of our values and inherent in our culture. We work and grow together and lift each other up, we all pitch in, we value diverse thinking, and we have fun along the way.
- We’re a friendly bunch:_ We work hard but understand how essential work/play balance is. There are regular morning teas, BBQ’s, company-wide fun days and other opportunities to have fun along the way.
- We care:_ Our people are our business. We are committed to supporting the personal, financial and health and wellbeing of our team through a variety of perks, benefits and policies such as discounted health insurance, paid parental leave so you can care for your little people and our Flex For Me Policy for genuine work life balance.

**_ How to apply_**

Thanks for considering us. We hope you’ll join us on our journey to be a Top 1% business in the building industry.

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