Executive Assistant

3 weeks ago

North Parramatta, Australia Catholic Education Diocese of Parramatta Full time

**Job no**: 504554

**Work type**: ongoing full-time

**Location**: Catholic Schools Parramatta Diocese

**Categories**: Administration
- Professional development opportunities
- Competitive remuneration - up to $116K base + Super
- Flexible Hybrid Working (5 days onsite per fortnight)

We’re on the hunt for a passionate individual who is committed to making a real difference This is a perfect opportunity if you are looking to work with an inspiring leader and grow in your role.

**About the Opportunity**:
The Director Learning, Catholic Schools Parramatta Diocese is seeking a new **Executive Assistant** to join a busy team directly supporting students and staff across our network of 83 schools.

As Executive Assistant to the Director Learning, you will play a vital role in the team by completing and coordinating administrative work across the team and serving as the key point of contact for internal and external stakeholders.

**Responsibilities include but are not limited to**:

- Proactive diary and inbox management, organising appointments and coordinating future meetings and events to meet timelines and competing priorities
- Creating documentation that may include presentations, reports, briefs and minutes through strong proficiency levels in Google Suite to set the standard for collaborative documentation across the team
- Problem-solving and relationship-building to support and coordinate the team in first line communication with all stakeholders
- Organising meetings, events, and other arrangements and coordinating and preparing all associated agendas, presentations and materials required
- Reconciling and managing the budget, including invoices and expenses in the ledger and financial reporting for the team ensuring adherence to policies
- Reviewing papers and proposals and effectively communicating key messages to the Director

**To succeed in this role, you will**:

- Have extensive EA or transferable experience supporting senior leaders and executives
- Demonstrate exceptional people coordination skills, able to coordinate administrative work across a small team
- Understand cyclical budgeting and reconciliation processes as well as skill in basic financial functions, systems and tools
- Be an excellent communicator, with strong written and verbal communication skills
- Enjoy problem solving and possess the ability to prioritise competing demands
- Have advanced computer literacy and proficiency, using Google Suite tools to aide your work

Position Description

**Advertised**: 15 May 2023 09:05 AUS Eastern Standard Time
**Applications close**: 28 May 2023 23:05 AUS Eastern Standard Time

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