Executive Assistant

7 days ago


North Parramatta, New South Wales, Australia Catholic Education Diocese of Parramatta Full time

Job no: 504554

Work type:
ongoing full-time

Location:
Catholic Schools Parramatta Diocese

Categories:
Administration

  • Professional development opportunities
  • Competitive remuneration up to $116K base + Super
  • Flexible Hybrid Working (5 days onsite per fortnight)


We're on the hunt for a passionate individual who is committed to making a real difference This is a perfect opportunity if you are looking to work with an inspiring leader and grow in your role.


About the Opportunity:


The Director Learning, Catholic Schools Parramatta Diocese is seeking a new
Executive Assistant to join a busy team directly supporting students and staff across our network of 83 schools.


As Executive Assistant to the Director Learning, you will play a vital role in the team by completing and coordinating administrative work across the team and serving as the key point of contact for internal and external stakeholders.


Responsibilities include but are not limited to:

  • Proactive diary and inbox management, organising appointments and coordinating future meetings and events to meet timelines and competing priorities
  • Creating documentation that may include presentations, reports, briefs and minutes through strong proficiency levels in Google Suite to set the standard for collaborative documentation across the team
  • Problemsolving and relationshipbuilding to support and coordinate the team in first line communication with all stakeholders
  • Organising meetings, events, and other arrangements and coordinating and preparing all associated agendas, presentations and materials required
  • Reconciling and managing the budget, including invoices and expenses in the ledger and financial reporting for the team ensuring adherence to policies
  • Reviewing papers and proposals and effectively communicating key messages to the Director

To succeed in this role, you will:

  • Have extensive EA or transferable experience supporting senior leaders and executives
  • Demonstrate exceptional people coordination skills, able to coordinate administrative work across a small team
  • Understand cyclical budgeting and reconciliation processes as well as skill in basic financial functions, systems and tools
  • Be an excellent communicator, with strong written and verbal communication skills
  • Enjoy problem solving and possess the ability to prioritise competing demands
  • Have advanced computer literacy and proficiency, using Google Suite tools to aide your work
Position Description

Advertised: 15 May :05 AUS Eastern Standard Time

Applications close: 28 May :05 AUS Eastern Standard Time

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