Administration Support Officer

2 weeks ago


Doncaster, Australia Ambulance Victoria Full time

At AV we are striving to create a safe, fair and inclusive workplace. One of our key pillars for our vision is a culture where people feel safe to speak up and take action when they see behaviours that are outside our code of conduct, unlawful, or harmful. This is a great opportunity to be part of a team that provides expert advice, receives and investigates complaints, and supports stakeholders through a person-centric and trauma informed approach.
We are seeking a skilled Administration Support Officer to provide a range of effective and high-quality administrative functions, to support the running of the Professional Standards & Behaviours Department.
About the role
This is a 12 month fixed term position reporting to the Executive Assistant. Your responsibilities include, but are not limited to:

- Provide high level administrative support to the Professional Standards and Behaviours Department including filing, records management, mail collection/distribution, expenses administration, maintenance of routine databases and reports, assist with preparing presentations and effective document management.
- Provide support with Department procurement, invoices and purchase orders.
- Provide secretarial support at meetings, including preparation of agenda items and supporting documentation, and recording, preparing and distributing minutes.

About you

**To be considered for this position you will possess**:

- Relevant diploma or degree with relevant experience, or equivalent combination of training and experience.
- Demonstrated expertise in providing secretarial/administrative support within a large organisation or department.
- Attention to detail, showing concern for all aspects of the job and use of appropriate checking processes.
- Ability to actively participate as a member of a team and assist others to achieve work goals.
- Ability to operate under pressure & work effectively within tight timelines.

Working at AV
We believe our people are our greatest resource and the sustainability of our workforce depends on how well we utilise our people's skills and abilities and whether our staffing reflects the diversity of the Victorian community. If you're ready to play an integral role and deliver results that help make a real difference, we want to hear from you
Successful applicants will need to have received the mandated COVID-19 vaccinations and be willing to complete pre-employment screening including a Police Check.
This position is graded at AV2 under the Ambulance Victoria (Management and Administrative Staff) Enterprise Agreement 2021.

How to apply
- A covering letter
- A resume
- A document addressing the selection criteria (detailed on the last page of the position description)

At all levels of our organisation, a diverse and inclusive workforce allows us to deliver Best Care to the Victorian community, and helps create a healthier, more productive workplace for our people.



  • Doncaster, Australia Charterhouse Full time

    Eastern Suburbs $30-$33ph plus super Administration **: - **Administration Officer An exciting opportunity to join a growing Local Government based in the Eastern Suburbs | Immediate start | 3-month initial contract - **Provide key support within the Local Laws Department**: - **Previous Local Government experience is desirable**: - **Administration...


  • Doncaster, Australia Magnum Support Services Full time

    **Magnum Support Services is a reliable name of a fast growing provider of various support services for people with disabilities around all around the Melbourne region.** As a growing organisation, we have vacancies for Support Worker Roles. We are looking for caring and vibrant individuals to provide support services with care to the individuals and make a...


  • Doncaster, Australia B&H Global Enterprises Pty Ltd Full time

    Our company is searching for an office administrator and bookkeeper working Full time. We are looking for individuals who have previous experience working as an office administrator. Our expectation is that the applicant is comfortable with using the Xero software and has satisfactory computer literacy. As an Admin and Accounts officer at B&H Global Foods,...


  • Doncaster, Australia Global 360 Full time

    CBD or Doncaster Based - An immediate start - A positive and rewarding team culture **The Company**: Positioned as one of Australia’s leading building and construction companies, Johns Lyng Group has been established for over 60 years and has a reputation for excellence. Highly talented business units, coupled with management’s transparent and honest...


  • Doncaster, Australia Manningham City Council Full time

    **Part Time (0.45 FTE) fixed term position (parental leave cover)**: - **Salary $70,593 + 11.5% Superannuation (pro rata)**: - **Based at MC Square, Doncaster** Manningham’s Arts, Culture and Local History team has a unique opportunity for an administration specialist to help support the delivery of a dynamic and diverse arts and cultural program...


  • Doncaster, Australia Charterhouse Full time

    2 years’ experience providing first point of contact support. Work for a LGA with a diverse work environment and community. - **Service Desk Support Officer - Eastern Suburbs**: - **6-month contract**: - **Reputable local government organisation** **About the Company**: Working for a vibrant local city council, where they pride themselves on delivering...

  • Home Support Officer

    7 months ago


    Doncaster East, Australia Calvary Full time

    Doncaster East, VIC, Australia, 3109 Permanent Favourite Position Description Home Support Officer, full time, permanent position at Millward in Doncaster East Make a difference at one of Australia’s leading health care provider! Generous salary packaging benefits, ongoing professional development and supportive team environment About the role We...


  • Doncaster, Australia Ambulance Victoria Full time

    Ambulance Victoria's (AV) mission is to improve the health of our community by delivering innovative, high quality ambulance services. AV is seeking an experienced Fundraising Support Officer to efficiently manage donations and provide administrative support to the Community Fundraising & Privacy team within the Corporate Services Division. This is a full...


  • Doncaster, Australia Aveo Full time

    **Kindness l Care l Respect** As a passionate people person, you'll be the "First Point of Contact" for the residents and work closely with the Community Manager and various stakeholders to help ensure the smooth running of the community. You'll provide administrative support and have a customer-centred approach to your work and ability to connect with the...


  • Doncaster, Australia Manningham City Council Full time

    **Full time permanent position**: - **Band 5: $76k + 11.5% Superannuation**: - **Based in Doncaster** Exciting opportunity for a highly motivated administration professional to join our positive and friendly team, responsible for delivering City Compliance services across the municipality. We are looking for someone who can deliver outstanding customer...


  • Doncaster, Australia AVEO GROUP Full time

    **Kindness l Care l Respect** As a passionate people person, you'll be the "First Point of Contact" for the residents and work closely with the Community Manager and various stakeholders to help ensure the smooth running of the community. You'll provide administrative support and have a customer-centred approach to your work and ability to connect with the...

  • Home Support Officer

    2 weeks ago


    Doncaster East, Australia Calvary Community Care Full time

    Doncaster East, VIC, Australia, 3109 Permanent Favourite Make a difference at one of Australia’s leading health care providers Generous salary packaging benefits, ongoing professional development and supportive team environment Part time position available at Millward! About the role We are looking for an enthusiastic administrator to join our...


  • Doncaster, Australia Manningham City Council Full time

    **Permanent part time (0.8 FTE)**: - **Band 5, $76,814 + 11.5% Superannuation (pro-rata)**: - **Free on-site parking** Provide front-line customer service and information to Manningham’s older community members. - **Utilise your skills in customer relationship management, and data management and reporting**: - **Provide administrative support to the...


  • Doncaster, Australia Aveo Full time

    Do you love to build genuine connections, nurture belonging and enhance life? At Aveo, you can do just that and more. Join us and feel confident to embrace new challenges in our supportive culture. Bring your whole-self to work, grow as you learn new things and be rewarded through the joy of helping others. Together let's redefine retirement living for...


  • Doncaster East, Australia RCR Financial Group Full time

    RCR Financial Group is a medium sized Accounting firm with 2 office locations in the eastern suburbs of Melbourne; and we're looking for a Reception/Administration team member. You’ll ensure people’s first impressions and experience is a positive one, and be an integral part of our admin team to assist in the smooth running of our office. You will...


  • Doncaster, Australia Recruitment Alternative Full time

    **Permanent role, 4 or 5 day working week on offer**: - **Opportunity to be trained in the Allied Health Industry**: - **Eastern suburbs of Melbourne** **About the Role**: Our client is a specialist family owned business, who has been providing dedicated care to their patients for over 30 years. They are committed to total hearing and communication...


  • Doncaster, Australia Ambulance Victoria Full time

    At Ambulance Victoria (AV) we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. This is our promise to every patient, and it sits at the heart of everything we do. No matter what corporate or support role you play in delivering our critical services to Victorians, you will join a team dedicated to...


  • Doncaster, Australia Alan Lennox Motors Full time

    **Receptionist** Alan Lennox Motors Doncaster, Melbourne VIC Receptionists (Administration & Office Support) Full time - Are you an experienced receptionist looking for an opportunity to play a key role in a small but professional team? - Are you the type of person who loves connecting with people and shows initiative to deliver outstanding customer...


  • Doncaster, Australia Global 360 Full time

    Full Time Opportunity - Opportunities for Career Progression - Positive & rewarding team culture **The Company**: Positioned as one of Australia’s leading Building and Construction companies, Johns Lyng Group has been established since 1953 and has a reputation for excellence. Highly talented business units coupled with management’s transparent & honest...


  • Doncaster, Australia Manningham City Council Full time

    **Permanent, part time opportunity (3 days per week)**: - **$76,814 pa pro-rata + 11.5% superannuation**: - **Based in Doncaster** **About Manningham** Manningham Council proudly delivers over 100 different services to our vibrant and diverse community. From parks and galleries to shopping hubs and home care, it is our focus to ensure that Manningham...