Communication and Administration Officer, Aps Level

6 months ago

Melbourne, Australia Department of Industry, Science, Energy & Resources Full time

Melbourne, Perth
- Applications close 26 June

**About the Department**:
The Department of Industry, Science and Resources and our broader portfolio are integral to the Australian Government’s economic agenda. Our purpose is to help the government build a better future for all Australians through enabling a productive, resilient and sustainable economy, enriched by science and technology. We do this by:

- Growing innovative & competitive businesses, industries and regions
- Investing in science and technology
- Strengthening the resources sector.

The APS and the department offer a clear direction and meaningful work. You will be able to create positive impact in people’s lives whilst contributing to improved outcomes for Australia and our people.

If you would like to feel a strong connection to your work and you are accountable, committed and open to change, join us in shaping Australia’s future.

Please see the APSC’s APS Employee Value Proposition for more information on the benefits and value of employment within the APS.

**About NOPTA**:
This position is located in the Compliance, Assurance and Performance (CAP) team of the National Offshore Petroleum Titles Administrator (NOPTA) and the Offshore Infrastructure Registrar (the Registrar). NOPTA is responsible the administration and regulation of offshore titles in Commonwealth waters relevant to the petroleum, greenhouse gas and offshore renewable energy industries.

NOPTA performs administrative and regulatory functions under the _Offshore Petroleum and Greenhouse Gas Storage Act 2006 _and the _Offshore Electricity Infrastructure Act 2021 _. NOPTA staff provide a range of services to support the functions and duties of the Titles Administrator and Registrar.

**About the team**:
The CAP team provides support across all NOPTA’s teams and is responsible for:

- Maintenance, development, and implementation of our Quality Assurance Program (QAP).
- Managing NOPTA and the Registrar’s compliance and enforcement policy and associated compliance monitoring tools.
- Preparation and publication of the NOPTA and the Registrar’s Annual Reports.
- Managing the branch strategic plan, engagement plan and associated progress reporting.
- Reporting for NOPTA and the Registrar’s regulatory performance framework.
- Liaising with the department’s internal audit and other branches in relation to regular and _ad hoc _reviews, including the 5-yearly operational review (OPGGS S695P).
- Planning and managing NOPTA’s stakeholder engagement.
- Overseeing and planning projects and activities as directed by the Titles Administrator or Registrar.
- Coordinating departmental requests for NOPTA.

**The opportunity**:
**What’s in it for you?**:
At NOPTA we value innovation and encourage creativity. We strive for continuous improvement and have a supportive environment where communication, collaboration and respect are at the forefront of everything we do. Join our team at NOPTA and experience a range of positive and inclusive benefits, such as:

- A values-based culture
- Opportunities for remote and hybrid work arrangements
- Supportive, people-focused leadership
- Strong commitment to diversity, equity, inclusion and belonging
- Opportunities to develop and diversify your skills
- Substantial experience providing a range of administrative and executive support functions, including secretariat services.
- High-level attention to detail, with strong prioritisation, time-management and organisational skills.
- Well-developed communication and interpersonal skills, with a history of building and maintaining strong stakeholder relationships.
- Sound judgement and initiative to effect continuous improvement and work constructively under limited supervision.
- The ability to interpret and follow policy and processes, and to assist staff in meeting their corporate obligations.

The following experience and skills are highly desirable:

- Experience within a government organisation, including competency in the use of government systems and processes.
- Project Management experience or qualifications.

**What you will do**:
You will support the team manager to ensure NOPTA and the Registrar meet their legislative and corporate obligations, including but not limited to the following key responsibilities:

- Coordination of internal and external events, including management and/or oversight of logistics, such as budgets, sourcing, bookings, procurement etc.
- Perform duties on behalf of the General Manager, including general administrative functions, coordinating domestic and international travel, and arranging meetings.
- As the primary contact for external and departmental stakeholders, coordinate NOPTA’s input into departmental and other requests for information and action.
- Assist the Quality Assurance Committee with secretariat services and perform assurance functions as required.
- Assist and coordinate NOPTA’s corporate reporting responsibilities.
- Help pro

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