Executive Support Officer, Alrc

4 weeks ago

Melbourne, Australia Australian Government Full time

Ongoing/Non-Ongoing
- Salary: $94 779 to $109 874 plus 15.4% superannuation
- Melbourne, VIC

**Our Opportunity**
The Executive Support Officer (ESO) will report to the Director of Operations and Finance and assist the ALRC Executive in the administrative and operational functions of the agency, with a focus on governance, financial, and audit and risk reporting obligations. The ESO will also oversee daily office administrative tasks, including security, IT and building management.

**Who are we looking for?**
**Specific requirements of the role**
- Financial and Procurement_
- Processing payment of accounts and obtaining relevant approvals
- Monthly corporate card reconciliation
- Assist the Director of Operations and Finance with budgetary and financial reporting functions
- Consulting Commonwealth procurement rules for procurement activities and reporting contracts through AusTender
- Manage contracts in place for provision of services to the ALRC_
- Administrative
- Establish and maintain the records management system
- Draft correspondence for ALRC Executive
- Arrange meetings with stakeholders on behalf of ALRC Executive
- Governance and Parliamentary_
- Secretariat support for ALRC Audit & Risk Committee (four meetings annually)
- Assist the Director of Operations and Finance to review ALRC internal controls annually including corporate policies, risk registers, Fraud and Corruption Control Plan, and Business Continuity Plan
- In conjunction with the Executive Assistant role, coordinate and respond to Questions on Notice
- Liaison with AGD, Government departments and external organisations on reporting obligations on behalf of the ALRC
- Support inputs into the preparation of Annual Report, Corporate Plan and other relevant documents.

**Selection Criteria**:

- Experience at an APS 6 level as an Executive Officer/Executive Assistant or Business Manager, preferably within an Australian Government agency.
- Awareness of Australian Government legislative and financial frameworks, particularly governance, performance and accountability legislation, and procurement policy.
- Strong organisational skills and able to manage and complete a high volume of work within timeframes.
- Ability to problem-solve, use good judgement and attention to detail to deliver on tasks
- Ability to capably use IT systems, including MS Office to proactively facilitate work throughput in a timely, effective, and professional manner.
- Ability to work independently but also collaboratively, particularly with the Senior Executive of the ALRC and other staff.

The range and nature of work within the ALRC requires a workforce that reflects our diverse society and the department provides a number of support mechanisms for employees.

As an ALRC employee, you will:

- be part of an inclusive and diverse work environment;
- receive a generous starting salary and work conditions;
- benefit from supportive learning and development; and
- benefit from supportive learning and development.

**How to apply**
- your current résumé
- a statement of claims (max. 500 words) describing how you meet the Selection Criteria as outlined above.
- the names and contact details of two referees, one of whom should be a current supervisor.

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