Executive Coordinator

3 weeks ago


Melbourne City Centre, Australia Davidson Group Services Full time

We are seeking a highly experienced and proactive Executive Coordinator for a large State Government entity. This position is a critical support role within the association and requires the incumbent to work closely with the Office of the Managing Director across a variety of different tasks and business initiatives and will leave you feeling challenged and purposeful. This position is based in the CBD and offers a hybrid arrangement, although flexibility is required.

**About the Role**
- Support the Managing Director with 1 on 1 requirements such diary management, co-ordination of key meetings and events, project support, written communications, processing invoices and ad hoc support as required.
- Prepare and collate board reports in a timely fashion, as well as follow up on any urgent or complex action points
- Interpret industry information and insights, and prepare written correspondence on behalf of the Officer of the Managing Director
- Liaise and consult with internal and external stakeholders, with the ability to negotiate and influence those at senior levels. All stakeholder management to be carried out with the companies brand and reputation at the forefront of mind.
- Triage incoming correspondence and tasks for the Managing Director office, and manage workflows to ensure all action points are completed in a timely manner
- Assist in recruitment and onboarding of other administrative positions, as well as allocate secretariat amongst the broader Executive Coordinator cohort
- Use autonomy to make complex business decisions; and implement process improvements on existing working procedures
- Orchestrate a collaborative and collegiate working environment across the larger EC network

**About you**

We are seeking applicants who have demonstrated experience supporting C-suite executives or directors and who enjoy problem solving and working to busy deadlines. Proactive thinking and the ability to pivot rapidly for changing circumstances will be essential skills to possess. Strong stakeholder engagement skills are imperative and the ability to build influential partnerships with other government departments and large retailers.


  • Executive Coordinator

    4 weeks ago


    Melbourne City Centre, Australia Department of Jobs, Skills, Industry and Regions Full time

    Salary: $105,479 to $127,621 (Plus Superannuation) - Fixed term role until 30 June 2024 - Usual hours of work: Full time (flexibility may be available) - Usual work location: Melbourne CBD (flexibility may be available) The purpose of this role is to provide high level coordination and strategic support to the Executive Director and the Executive Team. This...

  • Executive Assistant

    2 weeks ago


    Adelaide city centre, South Australia Underwood Executive Full time

    Business, Operations & Social Media Focus Project Management & Administration Support Client First Focus in Professional Services EnvironmentEnsure the smooth running of the Underwood Executive office by providing administration, operational and project support to the MD and consulting teamFounded in 2011, Underwood Executive is an award-winning executive...

  • Executive Coordinator

    2 weeks ago


    Melbourne City Centre, Victoria, Australia Department of Jobs, Skills, Industry and Regions Full time

    Salary: $105,479 to $127,621 (Plus Superannuation) Fixed term role until 30 June 202 Usual hours of work: Full time (flexibility may be available) Usual work location: Melbourne CBD (flexibility may be available)The purpose of this role is to provide high level coordination and strategic support to the Executive Director and the Executive Team. This includes...

  • Executive Coordinator

    2 weeks ago


    Melbourne City Centre, Victoria, Australia Davidson Group Services Full time

    We are seeking a highly experienced and proactive Executive Coordinator for a large State Government entity. This position is a critical support role within the association and requires the incumbent to work closely with the Office of the Managing Director across a variety of different tasks and business initiatives and will leave you feeling challenged and...


  • Melbourne City Centre, Australia Department of Education Full time

    Department of Education **VPS Level**: VPS Senior Technical Specialist **Salary**: $177,488 to $241,387 **Work type**: Fixed Term to 30 June 2027 **Location**: CBD **Occupation**: Aboriginal and Torres Strait Islander / Policy **Job description**: **About the role**: Treaty negotiations in Victoria will soon commence. The Department of Education (the...


  • Adelaide city centre, South Australia Underwood Executive Full time

    Support our Award Winning Executive Search Firm Full time, Permanent Role in Adelaide CBD Supportive and Fun Environment with Great Systems and TechBring your high-performance admin and coordination skills, a great attitude and a willingness to learn and we'll do the rest.Founded in 2011, Underwood Executive is an award-winning executive search and talent...


  • Melbourne City Centre, Australia Victoria Police Full time

    **About the role**: Treaty negotiations in Victoria will soon commence. Victoria Police is committed to supporting the Treaty process, which will provide a new foundation and resource base for Aboriginal Victorians to steer issues and decisions that affect their lives. To coordinate Victoria Police's role in this important work, we have established two...


  • Melbourne City Centre, Australia Department of Justice and Community Safety Full time

    Are you a current VPS4 or a high performing VPS3? - Are you looking to develop your knowledge and skills in coordination and government processes? - VPS4: $92,3322 - $104,762 plus superannuation (ongoing role) DJCS Emergency Management Emergency Management within the Department of Justice and Community Safety (the Department) works closely with government...


  • Melbourne City Centre, Victoria, Australia Victoria Police Full time

    About the role:Treaty negotiations in Victoria will soon commence. Victoria Police is committed to supporting the Treaty process, which will provide a new foundation and resource base for Aboriginal Victorians to steer issues and decisions that affect their lives.To coordinate Victoria Police's role in this important work, we have established two positions...


  • Melbourne City Centre, Australia Department of Health Full time

    ***: They will act as the key coordinating link between the Office of the Executive Director, the Office of the Deputy Secretary, departmental divisions, the Minister's office, and senior departmental management to ensure that actions are followed up and completed against mandated timelines. They will be responsible for the coordination of corporate...


  • Melbourne City Centre, Australia Victorian Gambling and Casino Control Commission Full time

    About us The Victorian Gambling and Casino Control Commission (VGCCC) is an independent statutory authority which regulates Victoria's gambling industry. As an organisation, we license, inform, educate, monitor and enforce the gambling industry through a risk-based approach to regulation. This approach allows us to focus on minimising harm to the community...


  • Adelaide city centre, South Australia Underwood Executive Full time

    Part-Time Opportunity (Full-Time Negotiable) Marketing & Communications Strategy Execution Newly Created In-House RoleA newly created in-house marketing role that will see you working in a collaborative team & enjoy a culture of professionalism & innovation.Committed to delivering the highest standard of client service and working as a cohesive team, FinSec...


  • Melbourne City Centre, Victoria, Australia Victorian Gambling and Casino Control Commission Full time

    About usThe Victorian Gambling and Casino Control Commission (VGCCC) is an independent statutory authority which regulates Victoria's gambling industry. As an organisation, we license, inform, educate, monitor and enforce the gambling industry through a risk-based approach to regulation. This approach allows us to focus on minimising harm to the community...

  • Executive Assistant

    2 months ago


    Melbourne City Centre, Australia Department of Health Full time

    ***: The Executive Assistant & Administration Coordinator provides high-level executive support to the CEO and Collaborative Centre Board through strong organisational and workload management skills and an ability to confidently triage work as required. The Executive Assistant & Administrative Coordinator will also need to be familiar with relevant policies...


  • Melbourne City Centre, Australia Department of Justice and Community Safety Full time

    Utilise your administrative expertise to provide support and advice - Ongoing opportunity to work with a high-performing and passionate team in the Victorian Public Service - VPS Grade 3: $72,751 - $88,336 plus superannuation About the Business Unit The Ministerial and Parliamentary Services team provides independent, objective policy advice to the Minister...


  • Melbourne City Centre, Victoria, Australia Victorian Building Authority Full time

    As the Executive Support Coordinator - People and Capability you will provide high-level business support and coordination of a broad range of business activity across the People & Capability division.This role actively supports the Executive Director, People & Capability to deliver on key business activities by providing high-level administration support,...


  • Melbourne City Centre, Australia Department of Education Full time

    This position is a critical role in the Statewide Programs and Tech Schools Division, providing direct administrative support to the Executive Director and assisting with reporting, workflows and compliance to the wider executive team and division. **This role will include**: - the coordination of briefs and correspondence - managing diaries, meetings,...


  • Melbourne City Centre, Victoria, Australia Department of Education Full time

    This position is a critical role in the Statewide Programs and Tech Schools Division, providing direct administrative support to the Executive Director and assisting with reporting, workflows and compliance to the wider executive team and division.This role will include:- the coordination of briefs and correspondence- managing diaries, meetings, travel and...


  • Adelaide city centre, South Australia SA Health Full time

    Job no: 824405Work type: Full timeLocation: Adelaide CBDCategories: Administration and Clerical, Corporate Services, Executive- Department for Health and Wellbeing, Corporate & System Support Services Office of the Chief Executive:Salary: $83,273 to $92,61ASO5 Full Time / Ongoing appointmentThe Executive Coordinator to the Deputy Chief Executive is...


  • Melbourne City Centre, Australia Department of Families, Fairness and Housing Full time

    THE ROLE As the Executive Treaty Coordinator, you will report to the Director Aboriginal Truth and Treaty Branch and lead a team supporting the department's coordination and engagement with the Victorian Treaty process including through input into the State's Treaty negotiation strategy and the development Treaty content relevant to the department and...