Administration Coordinator

4 months ago

Adelaide, Australia SA Government -ADELAIDE FESTIVAL CENTRE TRUST Full time

**Adelaide Festival Centre Trust**
**Job reference**: 615963
**Location**: 5000 - ADELAIDE
**Job status**: Long Term Contract
**Eligibility**: Open to Everyone
- **Full time vacancy on a 2-year fixed term contract**:

- **Unique opportunity, based in the Riverside precinct at the iconic Adelaide Festival Centre**:

- **Experience in administrative support essential**

**About Adelaide Festival Centre**

As South Australia’s principal performing arts venue the Adelaide Festival Centre operates four theatres in the Adelaide CBD -- the Festival Theatre, Dunstan Playhouse, and Space Theatre located in the Riverside precinct and Her Majesty’s Theatre located in Grote Street, Adelaide.

**About the vacancy**

The Adelaide Festival Centre is looking for an Administration Coordinator to support the Manager, Work Health Safety (WHS) and Risk in the development and implementation of its health, safety and wellbeing programs, ensuring all staff, visitors, contractors and users of our venues have a safe and enjoyable experience.

In addition to undertaking regular administrative duties, the Administration Coordinator will be required to coordinate and take minutes of three Committees, undertake minor projects, and from time to time be tasked with research towards process development to ensure the effective delivery of safety management systems at Adelaide Festival Centre.

**Key Result Area / Accountabilities**:

- Provide administrative and project support to the Manager, WHS and Risk, and the WHS and Risk function more broadly with the development of electronic documents including reports, registers, safety instructions and processing invoices.
- Preparation and distribution of agendas and minutes including minute taking for three Committees.
- Coordinate, monitor and maintain records of WHS training
- Establish and maintain processes for recording, monitoring and tracking risks and corrective actions via registers and reports.
- Monitor and maintain records of WHS policies, processes, safe work procedures and safe work instructions.
- Continuous development and improvement of the WHS intranet site ensuring all information is maintained and kept up to date.
- Contribute to the efficient running of the WHS and Risk department by undertaking minor projects and assisting with research and data analytics.

**Key Competencies**
- Effective communication skills
- Flexible and agile to adapt to changing business demands and priorities with the ability to meet deadlines
- Ability to build relationships with internal and external stakeholders
- Proven ability to innovate and provide continuous improvement solutions to processes and safety systems

**Benefits and Culture**

Adelaide Festival Centre offers a range of benefits to its employees including salary packaging and staff price tickets to shows, festivals and productions.

Adelaide Festival Centre is located on Kaurna Yarta. We respect First Nations people around Australia and acknowledge the Kaurna people as the traditional custodians of the Adelaide Plains. We honour their spiritual relationship with their country, and we do so in the spirit of reconciliation. Adelaide Festival Centre is committed to being an inclusive, supportive workplace and an employer of choice for First Nations people. Adelaide Festival Centre has recently had its ambitious Innovate Reconciliation Action Plan approved by Reconciliation Australia.

Adelaide Festival Centre is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. First Nations people and people with disability are strongly encouraged to apply.

The public sector is diverse and desires to increase in diversity and to create opportunities for more South Australians.

The South Australian public sector supports flexible ways of working including part-time working arrangements wherever reasonably possible.

If you believe this job is suited to you, don’t miss this opportunity to apply.

**Applications**

**Applications close**: 28/08/2024 4:00 PM

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