Project Support Officer

4 weeks ago

Melbourne, Australia Department of Justice and Community Safety Full time

Location: Melbourne | CBD

Job type: Full time / up to 3 years

Organisation: Department of Justice and Community Safety

**Salary**: $73,842 - $89,661

Occupation: Projects

Reference: VG/D01692-MAR

At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who get things done. People who are committed to making Victoria a safer place.

We embrace diversity and strive to have a workforce that reflects the community we serve. We’re all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation or cultural background. If you think you can do the job and would be a good fit for our department, we’d love to hear from you.

The department is committed to the safety and wellbeing of children and recognises that children’s rights need to be respected, their views welcomed and valued, and their concerns taken seriously and acted upon.

For more information on working with us and our recruitment process, please visit justice.vic.gov.au/careers

We’re proud of the important work we do across Victoria. Want to be part of it?
- ** Fixed Term, full-time role to work with a high-performing and passionate team in the Victorian Public Service**:

- **Exciting opportunity to contribute to the delivery of projects across the CSBA**:

- **VPS3**:$73,842 - $89,661**

**About the Community Safety Building Authority**

The Community Safety Building Authority (CSBA) within the Department of Justice and Community Safety (DJCS) has been established to design, procure, build and upgrade the infrastructure needed to keep communities safe.

The CSBA provides end-to-end project development, management and delivery of Victoria's new prisons, youth justice centres, court and custody facilities, emergency services facilities and public safety features such as pedestrian walkway bollards and CCTV networks. As well as delivering new infrastructure CSBA modernises, expands and upgrades existing facilities.

CSBA has a highly skilled workforce of experienced professionals from across the public and private sectors that support the development, procurement and delivery oversight of major capital projects. The team within CSBA includes specialists in community safety infrastructure, project management, engineering, cost management, commercial management, planning and design.

The Project Support Officer will be responsible for providing secretarial support to high-level stakeholder/executive groups, co-ordinating meetings and workshops, developing and maintaining project administration systems, liaising with project stakeholders, preparing a range of project documents and assisting in risk and issue management.

**About the Role**

This role will contribute to a variety of complex construction projects, including major business initiatives. Duties include preparation of project plans, monitoring and reporting on project status, contributing to risk and issue management, effective stakeholder liaison, engagement of consultants and contractors, contract administration, financial reporting and project governance.

You will also:

- Provide project support to assist in meeting agreed project objectives, service delivery standards and timelines, stakeholder expectations and client needs
- Support the project team by coordinating meetings and workshops, providing secretariat support to high-level stakeholder/executive groups and ensuring follow-up of actions arising from meetings
- Provide a range of administrative support activities for the project team including diary management, drafting and preparing reports, development of standard communication, scheduling meetings and catering requirements, organisation of meeting documents and minute taking/distribution, data entry, assist with follow ups for the fortnightly Variation meetings with the QS, Preparation of Variation Orders with supporting documentation for PM/SPM endorsement and delegate approval and records management in the department's record management system (TRIM)
- Reporting and Governance including drafting monthly PWG pack and PWG minutes.

To learn more about this role before applying, please read the attached position description.

**About you**
- Experience with the Project Management Excellence framework is desirable.
- Experience in Microsoft Office and use of other project management

**Why work for us?**

Employees at CSBA have access to a wide variety of opportunities, with an extensive range of career and capability development programs designed to develop our teams. We want you to grow and develop with us. We want your work to provide you with a strong sense of purpose and achievement.

We are committed to providing you with a supportive and inclusive culture and to supporting your work-life balance. Our people can take advantage of flexible working arrangements such as flexible hours, compressed working hours, working from home an

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