Departmental Liaison Assistant

3 weeks ago

Melbourne City Centre, Australia Department of Jobs, Precincts and Regions Full time

**Please note**: Due to Machinery of Government changes under Section 30 of the Public Administration Act (PAA), effective 1 January 2023, your employment will be with the Department of Energy, Environment and Climate Action. Corporate Services, including payroll, will be provided by the Department of Jobs, Skills, Industry and Regions while a process for the formal transfer of staff in impacted areas is implemented
Departmental Liaison Assistants (DLAs) support the Departmental Liaison Officer (DLO) to facilitate good communication between the ministers' offices and the Department. The position provides assistance to the DLO as they support the Ministers, Ministers' Offices and the Secretary with the efficient and appropriate handling of correspondence, coordination of the briefing process and the appropriate channelling of information.
DLA roles offer an exciting and challenging opportunity for staff with an interest in the workings of government, who want to broaden their career horizons by gaining exposure to a Minister's office, an appreciation of the full scope of portfolio issues, and experience working in a complex, vibrant environment.
The key accountabilities of the role include, but not limited to:

- Assist the Department Liaison Officer (DLO) to effectively manage the flow of information to and from the Department liaising with a range of Departmental officers and working across diverse areas of the Victorian Government.
- Assist in the coordination of administrative and communication requirements and protocols between the Minister's office and the Department, including the monitoring and tracking of departmental responses to ministerial office requests.
- Assess and process incoming Ministerial correspondence and other requests, ensuring a smooth flow between the Minister's office and the Department.

To be successful in this role, you will have excellent written and oral communication skills along with high-level organisational and administrative skills. If you can demonstrate attention to detail along with the ability to exercise judgement about senstitive issues and deal appropriately with confidential matters, then this could be the position for you.
This is a fixed-term position available for a period of 12 months. The work location for this position is 21 Exhibition Street, Melbourne with hybrid work arrangements available.
To be considered for this position, applicants are encouraged to submit a resume and cover letter (no longer than 2 pages) summarising their skills and relevant experience.
For further information please refer to the attached position description.
Applications close at midnight on Thursday, 18 April 2023.
A Diverse, Inclusive and Flexible Workplace
DEECA welcomes applicants from a diverse range of backgrounds and we focus on the essential requirements of the job and being consistent and fair in our treatment of all applicants. We also understand that a balanced life is important to our employees. Talk to us about our flexible options such as working some days from home, starting early or late, working part time, job sharing or accessing paid or unpaid leave.

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