Administrative Officer, Projects

2 weeks ago


Melbourne, Australia The Royal Australian and New Zealand College of Psychiatrists Full time

**Full-time, Fixed-term until April 2026**:

- ** Great benefits and work flexibility including monthly RDO**:

- ** Dynamic work environment**

The Royal Australian and New Zealand College of Psychiatrists (RANZCP), the principal organisation representing the medical speciality of psychiatry in Australia and New Zealand, is seeking an Administrative Officer, Projects to join our Projects team.

Support the delivery of key projects according to the contracted schedule/s of the initiatives.

**This role has a specific focus to**:

- Schedule face to face or teleconference meetings, organising travel and catering.
- Coordinate and administrate committee/management group meetings including agendas, action list and minutes.
- Prepare documentation resulting from committee/management group meetings.
- Provide administrative support and preparation of materials for support project events and workshops.
- Process and track invoices, expense reimbursements, e-ticket cabcharge and prepare credit card reconciliations.
- Update and maintain content of website pages including training post directories.
- Prepare and distribute communications to stakeholders including the Australian Government Funded Training Programs Newsletter.
- Establish, maintain and improve general office management systems, to support the project team, including filing systems, standard operating procedures and databases.
- Provide administrative support as required to the Projects Manager and other members of the project team.
- Demonstrated experience in providing administrative support to committees and working groups.
- Competence with the MS Office suite and database software, and understanding of teleconference and videoconference technologies.
- Well-developed interpersonal, verbal and written communication skills in multidisciplinary settings, including evidence of clear and concise writing for a variety of audiences.
- Excellent organisational and planning skills including the ability to manage numerous tasks concurrently establish priorities, work to tight or competing deadlines and adapt to meet changing demands.
- Preparedness to work on some weekends and to travel interstate.
- Experience working in or an understanding of the Australian health system is desirable.
- Relevant tertiary qualification in education, healthcare is desirable.

**What can we offer?**
- Monthly RDO
- Excellent work-life balance
- Hybrid working arrangements
- Convenient CBD location of head office
- Training and development opportunities

**How to apply**

**Applications close on Tuesday, 8 August 2023.



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