Event Planning Assistant

5 months ago

Coburg North, Australia The Festive Store Full time

The Festive Store is a boutique commercial decorator offering event and festive décor design, styling, build and installation. We love working with our clients to create their design dream and then bring it to life through our styling, hire and installation services.

We are Christmas tragics and have an obsession for all festivities. We specialise in large scale interior and exterior decors for councils, shopping centres, hospitality venues, corporate centres and offices.

We operate throughout the greater Melbourne area as well as Victorian regional centres, and have been doing so for 16 years. We are looking for a fabulous assistant to join our team on an initial casual part-time basis.

Check out our socials or our website galleries for a view of the work we complete for our clients.. The Festive store is an Equal Opportunity Employer, and we are committed to creating a diverse and inclusive company culture.

**Contract**:initial contract 2 - 3 days a week as you finish your study or other life commitments, moving to 5 days a week later in the year in preparation for the Christmas Festive season.

Days can be flexible during the business week. Work extra during the term breaks and school holidays. Overtime and weekend work is available during peak seasons.

**Location**: Coburg North in office and warehouse

**Person**: Seeking a social, confident and organised person, who can work independently, problem solve and communicate to all. Love working within a team to create wonderful outcomes for our clients. Flexible in their own job duties to cope with a change in focus or priorities.

**Main tasks** Our work is centered on creating beautiful commercial decorations and experiences for our clients. This role supports process through:
**Administrative tasks**
- Communicating with suppliers and clients on phone and by written discussions, as well as internal stakeholders
- Managing clients through the enquiry, quote, to implementation process using our quoting system Current RMS and NOTION production, job management and productivity tools
- Liaising with external suppliers, stakeholders, and logistics contacts before, during, and after jobs
- Scheduling of jobs with managers and leads
- Assisting with packing and job preparedness during the Christmas season
- Assisting with training, safety and audit documentation
- Participating in training for work health and safety, process online tools and other relevant training
- Ad-hoc deliveries such as
- picking up client props, collateral from the printer or dropping off Christmas lights to a client.

**Activation coordination tasks**
- Planning and sourcing materials, supplies for all workshops & activations
- Creating run sheets and finalising plans for activations, scheduling team and resources
- Designing workshops for shopping centres and commercial facilities, with creative briefs and sample making.
- Catalogue updating for activations

**Marketing Tasks**
- Create, develop, and implement social media content
- Create content for publication on different platforms such as newsletters, blog, the website, lookbooks and client collateral
- Support for the graphic designer in scheduling and production fulfillment
- Assist with the production of the print materials through liaison with external printers and suppliers for creation of client print material

**Skills**:

- High organization skills, with ability to work to deadlines
- High computer literacy on a PC including skills in Excel, Word,
- Some basic graphic skills or aptitude for Canva, Adobe suite
- Social media scheduling tools for Instagram, Facebook,
- Project management skills including scheduling, documenting work processes.
- Good communication skills with ability to talk on the phone to clients and suppliers in a suitable commercial manner

**Additionally**
- Hold a valid Working with Children Check (WWCC), or a willingness to obtain;
- Hold a valid Drivers License P plate or beyond.
- Able to work in Australia for a period of one year or more
- Some general tools such Canva, Microsoft office, Google drive, adobe suite, social media scheduling tools, wordpress.

**Scope to grow**: as we are a décor company there is always scope to play with design and props to create something a little beautiful and fun, do a photoshoot, go shopping etc. The role could be taken into a more hands on role in the future or further in control of the backend. It is up to the individual.

**Pay**: Dependent of level of experience following the Amusement, Events and Recreation Industry Award.

Indicatively, **Level1 - 3, plus 10.5% super.**

Overtime is paid on hours worked over 10 hours in a day and 38 hours in a week. Additionally, Sunday and public holidays are paid with a loading.

**Interviews **will be held in our warehouse. Please include a cover letter about yourself and why you are interested to ensure you stand out from the crowd.

**Job Types**: Part-time, Casual
Part-time hours: 20 per week

**Salary**: $27.4

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