Office Administrator

3 months ago

Caulfield, Australia INEOS Automotive Full time

**INEOS Automotive - Built For More**

At INEOS Automotive, we’re redefining the 4x4 landscape. From vision to reality, we've created a premium vehicle that challenges convention and enables adventure—the INEOS Grenadier. We've partnered with global industry leaders, set up a world-class production facility, and delivered Grenadiers to customers in over 40 countries. Now, we're taking on the next challenge with the launch of our dual-cab ute, the Quartermaster. As we continue to grow, we’re looking for a Marketing Lead who shares our passion for adventure and is eager to help shape the future of 4x4 in Australia and New Zealand.

**Our People and Culture**

At INEOS, we believe in grit, rigour, and humour. Whether it's in manufacturing, engineering, or elite sport, we tackle every challenge head-on. Our Automotive team is an international group of over 1,500 people from 44 nationalities, spread across 10 locations. We’re united by a common goal: to challenge the ordinary and create something extraordinary. In Australia and New Zealand (ANZ), we’re a small, hands-on, and dynamic group of enthusiastic professionals, working closely together from our creative space in Caulfield to make a big impact in the local 4x4 market. If you share our spirit of perseverance and innovation, we want to hear from you.

If this sounds like you, let’s talk.

The role of Office Administrator is to support the efficient and effective day-to-day running of the Australia New Zealand (ANZ) team to ensure the team functions as a high performing team. Reporting to the Head of Region APAC (Asia Pacific) & working closely with the whole ANZ team, the Office Administrator will oversee diary management, support with topic prioritisation, compilation of presentations and reports, document management and operational budget tracking amongst other activities. This role is varied, providing both project-based tasks and general management/co-ordination of the ANZ team. This is an excellent opportunity to work as part of a successful team, develop your personal and professional skills and gain valuable experience

**Duties of the Office Administrator**:

- Prepare reports, proposals, presentations, and documentation to support the Head of Region & ANZ team
- Support Retail Partners with queries, helping with questions from new starters and ‘how do I/where do I’ type questions
- Attend key Commercial meetings, such as Weekly Heads meeting, to record minutes and actions. Follow up on actions with relevant stakeholders
- Support the team with diary planning, meeting set-up, changes to scheduling, travel arrangements and expense processing
- Develop an understanding of the ANZ activities such that reports and presentations can be created with real meaning, based on a good personal understanding of the topic and the desired outcomes from the report/presentation
- Support the ANZ management team with strategic sign offs/sanction requests at points during the year where Board escalation is required
- Propose and plan twice-yearly ANZ team building events, working to a set budget
- Budget oversight at an operational level, supporting with Purchase Order requests, Goods Receipting etc
- Support enquires from the wider organisation & external suppliers
- To assist in scheduling appointments for the ANZ team with external contacts, retail partners, customers & internal members of staff - this includes forward planning & scheduling any required papers, actions completed, preparing profiles / background for external meetings

**For our Office Administrator we are looking for**:

- Previous Administrative/Personal assistant/team support experience highly advantageous
- Tech savviness to be able to comfortably navigate & perform daily tasks using Microsoft Office Suite. Previous SAP experience (or alternative finance software) would be advantageous
- Strong organisational & prioritisation skills, self-motivated, & able to work independently but also as part of a team
- A genuine interest in the automotive industry (preferred but not mandatory)
- Pro-active and can take on challenging projects in a fast paced environment
- Makes sure all necessary tasks have been completed to a high standard. Paying attention to detail on both small and large aspects of any work completed

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