Administration Specialist

Title:

Your KBR future – delivering solutions and changing the world

About KBR:

We are a company of innovators, thinkers, creators, explorers, volunteers and dreamers who all share one goal — to improve the world.

We deliver science, technology and engineering solutions to governments and companies around the world. KBR employs approximately 37,000 people worldwide with customers in more than 80 countries and operations in over 30 countries.

For 65 years, KBR and its heritage companies are proud to have delivered some of Australia's largest and most complex projects.

With around 2,000 employees in 6 primary offices throughout Australia, we are committed to social and environmental sustainability and delivering projects with a digital mindset driving innovation within our business and for our customers.

We help ensure mission success on land, in the air, at sea, in space and cyberspace for our defence customers.

From individual technologies and services to comprehensive project delivery and mission execution, no other company can match the breadth and depth of KBR.

KBR comprises a talented team who provide a broad spectrum of capabilities across Australia and the Asia Pacific. Our proven project teams readily address complex and multi-disciplinary activities, providing low-risk and cost-effective solutions to our customers.

Learn more about our business - https://kbr.foleon.com/gsapac/gs-apac/

The Opportunity

Reporting to the Director, Commercial ADSS, the Commercial Administration Specialist will play a vital role in supporting the efficient operation of the Commercial Team, including executive support for the Director, Commercial ADSS. This role contributes to the team's commitment to continuous improvement, digitisation, and high-quality service delivery to both internal and external stakeholders.

With exposure to a broad range of administrative responsibilities, the Commercial Administration Specialist will be required to manage competing priorities, demonstrate initiative, and maintain a proactive, solutions-focused approach. The successful candidate will be comfortable working both independently and collaboratively across multiple stakeholder groups.

This position provides an opportunity to contribute to commercial operations, learn about business processes, and support senior leadership in a fast-paced, professional environment. The Commercial Administration Specialist role will involve performing routine activities and delivering accurate, timely, and relevant information, through collaboration with various departments, including operations, finance, and project controls, to ensure seamless coordination.

Responsibilities

The key responsibilities of the role will include, but is not limited to:

Administrative Support – Commercial Team:

• Manage and maintain Commercial Team SharePoint sites, including document control and access coordination

• Support commercial documentation and onboarding activities for suppliers or external stakeholders as required

• Maintain up-to-date registers, databases, and compliance documentation relevant to commercial activities

• Provide administrative support across commercial documentation, including tracking workflows and approvals

• Support the preparation of commercial reports, registers, and analysis as directed

• Liaise with internal and external stakeholders to respond to administrative queries and documentation requests

Executive Support – Director, Commercial ADSS:

• Provide diary and meeting management support, including scheduling, agenda preparation, and minutes

• Assist with travel arrangements and expense reconciliation as required

• Coordinate internal and external correspondence, ensuring timely and accurate communication

• Assist with preparation of briefing materials, presentations, and reports for senior leadership

• Provide ad hoc support for strategic and operational activities led by the Director, Commercial ADSS

Cross-Functional Collaboration:

• Foster strong relationships with Commercial and Business Operations teams across KBR

• Liaise with stakeholders from functions such as Finance, HR, Administration, Tax, Professional Development, and Communications

• Ensure seamless support for business processes that intersect with the Commercial function

General Functions:

• Actively contribute to administrative and operational process improvements

• Maintain awareness of internal policy, procedural updates, and industry best practices

• Support the maintenance of a safe and compliant working environment

• Contribute to the digitisation and process improvement initiatives led by the Commercial Team

• Manage distribution lists

• Coordinate new starter induction / onboarding activities

• Coordinate professional body memberships and activities

• Coordinate functional team meetings and training arrangements

• Support / coordinate requests for corporate commercial arrangements, including confidentiality agreements

Qualifications, Skills and Experience

Essential:

• 2+ years' experience in administration, business support or executive assistance

• Proficient user of MS Office products, particularly Excel, SharePoint, Outlook and Word

• Excellent organisational skills with strong attention to detail

• Demonstrated ability to manage time effectively and prioritise multiple tasks

• High level of professionalism, discretion, and confidentiality

• Strong written and verbal communication skills

• Collaborative and team-oriented approach to work

• Eligible to hold and maintain an AGSVA Baseline security clearance

Desirable:

• Qualification in Business Administration or related discipline

• Experience in Contracts and Procurement activities

• Experience supporting senior executives in a corporate or government environment

• Exposure to Defence or government processes, including document management and compliance

• Familiarity with Microsoft Dynamics or commercial operations systems

Benefits of KBR

• A workplace culture certified as a Great Place To Work (Aus, India, UK & US)

• Flexible working conditions

• Competitive salary (including annual reviews)

• Paid Parental leave

• Paid Reservist leave

• Income protection

• Corporate rewards

• Salary packaging/Novated leasing

• Discounted employee stock purchase plans

• Flu shots, skin checks and private health insurance discounts

• Career development: Online learning, mentorship and career pathways

If you're ready to shape tomorrow, let's get started. Apply Now

KBR acknowledges the Traditional Custodians of Country throughout Australia and their continuing connections to land, sea, community and culture. We pay our respects to Elders past and present.

As a Major Service Provider of the Australian Defence Force, an AGSVA security clearance will be required and compliance to International Traffic in Arms Regulations (ITAR). As such, our hiring decisions are based on the key requirements of each role and candidates are selected based on their unique strengths and experiences.

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