Administrative Operations Specialist

1 day ago

Brisbane, Queensland, Australia beBeeSpecialist Full time $60,000 - $80,000

Job Title: Administrative Operations Specialist

About the Role

We are seeking a highly skilled and organized Administrative Operations Specialist to join our Brisbane office. As a key member of our support team, you will be responsible for ensuring the smooth operation of our office and providing comprehensive support to internal stakeholders.

Key Responsibilities:
  • Handle incoming calls, deliveries, and office supplies with precision and attention to detail.
  • File and organize receipts for Directors' credit card transactions in a timely manner.
  • Organize staff engagement activities and sponsored events to foster a positive work environment.
  • Manage the Client List and coordinate Christmas gifts and cards with excellence.
  • Maintain a clean and organized office, including storage areas, to ensure efficiency.
  • Coordinate and manage travel bookings for QLD staff with minimal disruption.
  • Assist the Bids Team with Folder and File creation to meet deadlines.
  • Draft bid letters and follow up with teams to facilitate proposal delivery.
  • Support the planning and execution of all Brisbane Office Events and assist the National Events and Marketing team.
  • Initiate and set up new projects, including phases and disciplines, with a focus on quality.
  • Handle ongoing project adjustments, additions, and variations with expertise.
  • Provide monthly reporting to assist the QLD Executive team in informed decision-making.
Requirements:
  • Possess passion, energy, and drive to excel in this role.
  • Hold 3+ years of experience in a similar field, with a proven track record of success.
  • Thrives in a fast-paced ever-changing environment, adapting with ease.
  • Exhibits strong working knowledge of Microsoft Office and relevant software applications.
About Our Company

We value our employees and offer a competitive salary and great exposure opportunities. If you are motivated and enthusiastic about growth, we encourage you to apply today.

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