Mobilisation Coordinator

3 weeks ago

Kwinana, Western Australia Parabellum International Full time

Join to apply for the Mobilisation Coordinator role at Parabellum International

2 days ago Be among the first 25 applicants

Join to apply for the Mobilisation Coordinator role at Parabellum International

Get AI-powered advice on this job and more exclusive features.

Are you an experienced Mobilisation Coordinator with expertise in mobilisation and planning? We are looking for you

Join our team and contribute to the success of our organisation while fostering a positive and productive workplace environment.

The position is based at our head office located in Naval Base 6165.

About The Role

As a Mobilisation Coordinator, you will play a pivotal role in ensuring the smooth and efficient operation of site mobilisation and administrative processes.

Your Key Responsibilities Will Include

  • Coordinating the onboarding and mobilisation of site teams to various worksites, adhering to strict timelines and ensuring efficiency.
  • Gaining a comprehensive understanding of the specific operational requirements of each worksite.
  • Facilitating seamless communication between work sites and our staff through phone, text messages, and email correspondence.
  • Preparing, managing, and maintaining all necessary documentation to facilitate seamless site entry for teams.
  • Organising flights, travel, and accommodation to ensure personnel are mobilised according to the roster.
  • Managing leave requests and maintaining accurate and up-to-date rosters and schedules.
  • Ensuring all personnel meet site-specific requirements, including qualifications, medical clearances, and inductions.
  • Submitting site entry documentation to clients in compliance with their procedures and systems.
  • In conjunction with HR, onboard and appropriately mobilise qualified employees for allocated projects ensuring they meet project-specific requirements.
  • Lead the seamless mobilisation of personnel to allocated sites, ensuring alignment with project timelines and operational needs.
  • Utilise training, checklist, mobilisation, and planning software such as ERMS, SuccessFactors, My Pass, and INX to streamline processes, manage personnel data, and track qualifications (as required).
  • Establish and maintain clear lines of communication with site supervisors, employees, and other stakeholders. Regularly update them on project requirements, schedule changes, and any relevant information.
  • Develop and maintain a robust organisational system to efficiently manage mobilisation requirements. This includes tracking employee qualifications, coordinating travel arrangements, managing timesheets, site access requirements and tracking and checking purchase orders and invoices.
  • Provide reporting (weekly, monthly, or as requested) to management.

Required Skills and Qualifications:

To Be Successful In This Role, You Should Possess
  • A minimum of 3 years' experience in a similar mobilisation or administration role.
  • Proficiency in using ERMS and INX systems (highly advantageous).
  • Excellent written and verbal communication skills.
  • A strong understanding of customer service principles, ensuring satisfaction for clients and team members alike.
  • Advanced skills in Microsoft Office, particularly Excel and Outlook.
  • Exceptional organisational abilities and attention to detail.
  • A proactive personality and the ability effectively manage multiple projects
  • Excellent people management skills are a must.

Parabellum International is an equal opportunity employer. We encourage applicants from diverse backgrounds including veterans, military and defence to apply.

At Parabellum International, our core values of transparency, agility, family, making a difference, and going above and beyond are at the forefront of everything we do.

If you share these values and are ready to advance your career with a company that invests in your growth and success, we want to hear from you.

If you are ready to take on a challenging and rewarding role with a forward-thinking organisation, we would love to hear from you Click "Apply Now" or email us at recruitment@parabellum.com.au with your CV.

Join us in making a difference at Parabellum InternationalSeniority level
  • Seniority levelMid-Senior level
Employment type
  • Employment typeFull-time
Job function
  • Job functionOther
  • IndustriesMining

Referrals increase your chances of interviewing at Parabellum International by 2x

Get notified about new Coordinator jobs in Naval Base, Western Australia, Australia.

Perth Airport, Western Australia, Australia 1 month ago

Perth Airport, Western Australia, Australia 2 months ago

Perth, Western Australia, Australia 4 days ago

Broadcast and Media Operations Coordinator

Perth, Western Australia, Australia 2 days ago

North Perth, Western Australia, Australia 5 days ago

Property Manager / Maintenance Coordinator

Perth, Western Australia, Australia 2 weeks ago

Perth, Western Australia, Australia 1 week ago

Forrestfield, Western Australia, Australia 4 days ago

Brand and Communications Coordinator - Website

Perth, Western Australia, Australia 1 week ago

Perth, Western Australia, Australia 3 days ago

Perth, Western Australia, Australia 10 months ago

Information Technology Support Coordinator

Perth, Western Australia, Australia 3 weeks ago

Perth, Western Australia, Australia 2 weeks ago

Perth, Western Australia, Australia 1 week ago

Fundraising and Community Engagement CoordinatorDigital Communications & Systems Coordinator

Perth, Western Australia, Australia 6 days ago

Willetton, Western Australia, Australia 2 weeks ago

Perth, Western Australia, Australia 2 weeks ago

Mandurah, Western Australia, Australia 2 days ago

Perth Airport, Western Australia, Australia 3 weeks ago

Perth, Western Australia, Australia 1 week ago

Darling Downs, Western Australia, Australia 1 week ago

Assistant Manager - Perth South of River

Melville, Western Australia, Australia 3 weeks ago

Perth, Western Australia, Australia 2 weeks ago

Cannington, Western Australia, Australia 4 weeks ago

East Perth, Western Australia, Australia 3 days ago

Perth, Western Australia, Australia 3 weeks ago

North Perth, Western Australia, Australia 6 days ago

Kwinana Beach, Western Australia, Australia 6 days ago

We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr

  • Mobilisation Coordinator

    2 weeks ago

    Kwinana, Western Australia Alltype Engineering Pty Ltd Full time

    **Company Description**Alltype Engineering is a multifaceted engineering company providing fabrication and installation services to the Oil & Gas, Water, Power Generation, Infrastructure, Mining, Resources, Utility, Petrochemical and Defence industries, in both the private and public sectors.Alltype Engineering has been operating since 1985 and our longevity...

  • Mobilisation Coordinator

    2 weeks ago

    Kwinana, Western Australia Hitachi Full time

    **Description**H-E Parts International Crushing Solutions Pty Ltd is a major supplier of crushing and equipment, spare parts and wear products, remanufactured components and consumables to the global mining, quarrying and heavy construction industries throughout Australia, Asia, Africa and the Middle East. A subsidiary of the H-E Parts International Group...

  • Mobilisation Administrator

    2 weeks ago

    Kwinana, Western Australia beBeeMobilisation Full time $80,000 - $105,000

    Job DescriptionWe have an exciting opportunity for a Mobilisation Coordinator to join our team based in Naval Base on a full-time basis.This role involves providing day-to-day coordination and administrative support to the Site Service team under the direction of the WA Service Manager. Key responsibilities include:Creating and maintaining shutdown calendars...

  • Project Mobilisation Specialist

    2 weeks ago

    Kwinana, Western Australia beBeeMobilisation Full time $80,000 - $120,000

    **Job Overview**Our team is seeking an experienced Mobilisation Coordinator to support our project delivery operations.The successful candidate will be responsible for:Providing travel and mobilisation assistance to project personnel, including arranging inductions, accommodations, transportation, and medicals.Organising site-specific training as...

  • Site Mobilisation Specialist

    1 week ago

    Kwinana, Western Australia beBeeMobilisation Full time $80,000 - $120,000

    Job Title: Site Mobilisation SpecialistWe are seeking a highly organised and efficient Site Mobilisation Specialist to join our team. In this role, you will be responsible for coordinating the onboarding and mobilisation of site teams to various worksites, ensuring smooth and efficient operation of administrative processes.This is a pivotal position that...

  • Mobilisation Coordinator

    2 weeks ago

    Kwinana, Western Australia Ahrens Pty Ltd Full time

    **About the Company**Ahrens is a fifth-generation, Australian family-owned company, with over 120 years' experience in delivering a wide range of high-quality and cost-effective products and projects across Australia, with footprints overseas.From humble beginnings in regional South Australia, we have grown into a full Construction, Engineering, Mining &...

  • Optimising Labour Allocation Coordinator

    2 weeks ago

    Kwinana, Western Australia beBeeOrganisation Full time $90,000 - $120,000

    Job Title: Mobilisation CoordinatorThe role of Mobilisation Coordinator involves overseeing the planning and execution of labour, resource, and asset allocation to optimise productivity and efficiency.This position requires a high degree of organisational ability, attention to detail, and problem-solving skills. The ideal candidate will have previous...

  • Strategic Deployment Specialist

    2 weeks ago

    Kwinana, Western Australia beBeeCoordinator Full time $90,000 - $110,000

    Job Overview:As a Mobilisation Coordinator, you will be responsible for collaborating with site managers and project teams to ensure smooth mobilisation schedules align with project timelines. You will also manage company records of employee tickets, qualifications, and medical information, ensuring compliance and up-to-date records.This role requires...

  • Senior Labour Planner

    2 weeks ago

    Kwinana, Western Australia beBeeLabour Full time $80,000 - $124,999

    Senior Labour PlannerAbout the RoleThis is a challenging opportunity to lead a team of coordinators in planning and processing site labour requirements. We are seeking an experienced professional with strong leadership skills, excellent communication abilities and the capacity to work in a fast-paced environment.Mobilise teams by coordinating rosters,...

  • Senior Project Planner

    2 weeks ago

    Kwinana, Western Australia beBeeMobilisation Full time $90,000 - $110,000

    Job DescriptionWe are seeking a highly skilled Mobilisation Coordinator to join our team in Kwinana. As a key member of our operations team, you will play a critical role in ensuring the smooth planning and execution of our projects.The successful candidate will have previous experience in mobilising work teams to client sites, with excellent communication...