Executive Assistant

Overview

Employment Type: Permanent, Full Time Position (80 hours per fortnight) with an ADO

EBA: Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021-2025

Classification: HS4

Location: Hamilton Base Hospital / Casterton Memorial Hospital

Closing Date: Sunday 12 January 2025

About us

At Western District Health Service (WDHS) and Casterton Memorial Hospital (CMH) we pride ourselves on our strong teamwork and our shared commitment to providing person-centred high-quality healthcare to the Southern Grampians and Glenelg Shire community. We encourage and celebrate diversity, inclusion and accessibility for our staff and visitors to our services and we are dedicated to living our values of: WDHS - Integrity, Innovation, Collaboration, Accountability, Respect and Empathy; and CMH - Trust, Respect, Honesty & Integrity, Collaboration & Engagement and Sustainability.

Across both WDHS and CMH the community is supported by a comprehensive range of acute inpatient services, residential aged care and primary and community health services. For more information about WDHS and CMH you can visit https://wdhs.net/v2/about-us/ and Casterton Memorial Hospital. The Hamilton and Casterton regions offer lifestyle opportunities and facilities, with access to the Grampians National Park, beaches near Warrnambool, Port Fairy and Portland, and regional wineries.

Be Yourself - We value the unique backgrounds, experiences and contributions of our staff and visitors. First Nations people, LGBTQIA+ individuals, people of all ages, those with disabilities and culturally and linguistically diverse people are encouraged to apply.

About the role

The Executive Assistant / Board Support Officer provides a range of high-level executive and secretariat support to the Chief Executive Officer and Board of Directors at both WDHS and CMH. This role supports a robust governance framework and helps the Boards meet their governance obligations. It ensures timely and expert executive coordination, communication and diary management, and coordinates high-level committees, meetings and related forums chaired or convened by the CEO or Board Chairs. You will coordinate the submission of reports, briefings and related documents for the CEO and Board, ensuring tasks are clearly communicated and efficiently executed within both organisations.

Reporting directly to the joint Chief Executive Officer of WDHS and CMH, this role operates in a fast-paced environment where accuracy and excellence are paramount. Confidentiality, integrity and trustworthiness are essential as you manage sensitive information.

Formal qualifications in business administration and/or extensive experience providing support at a senior administrative level, including advanced computer skills, are required.

Responsibilities

• Provide executive and secretariat support to the Chief Executive Officer and Board of Directors at WDHS and CMH.
• Coordinate governance activities, meetings and related forums; manage diary and communications.
• Coordinate submission of reports, briefings and documents for the CEO and Board.
• Ensure clear communication and efficient execution of tasks across both organisations.

What we can offer you

• Salary packaging options ($9010) and meals and entertainment card ($2650.00)
• Novated vehicle leasing
• Excellent employment conditions and staff health and wellbeing supportive culture
• Flexible work arrangements
• Social Club

Application and requirements

Applicants must address the Key Selection Criteria listed in the Position Description, providing examples of relevant work experience and/or skills alignment. Applications with a covering letter, CV and key selection criteria will be accepted.

For more details, refer to the Position Description.

The successful candidate must have or obtain a National Criminal Police Check. Depending on the role, a Working with Children Check Clearance, Disability Worker Exclusion Scheme check, and/or NDIS Worker Screening Check may also be required. All employees must comply with WDHS vaccination requirements. WDHS is a smoke-free workplace.

Western District Health Service is an Equal Opportunity Employer with a commitment to cultural safety, inclusion and empowerment of Indigenous, Torres Strait Islander peoples and communities, and encourages them to apply. This organisation promotes the safety and wellbeing of children from culturally and linguistically diverse and Aboriginal backgrounds and those with a disability.

Seniority level

• Executive

Employment type

• Full-time

Job function

• Administrative

Industries

• Hospitals and Health Care

Closing date and location information are included above. This description retains core duties, requirements and benefits for the role.

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