Relieving Executive Assistant

4 days ago

Hamilton, Victoria, Australia Western District Health Service Full time $60,000 - $100,000 per year

Executive Assistant - Casual reliever

Working hours:
up to 38 hours per week, Monday to Friday

Hourly rate:
$ plus 25% casual loading and 12.0% Superannuation 

About us

At Western District Health Service (WDHS) we pride ourselves on our strong teamwork and our shared commitment to providing person-centred high-quality healthcare to the Southern Grampians community.

Please take our virtual tour to see our great working environment
Home )
 

The Greater Hamilton region is rich with lifestyle opportunities and facilities. Working for WDHS will enable you to pursue your profession, build your career and enjoy a great work/life balance. To find our more information about the Greater Hamilton region you can visit 

You will be working alongside experienced, passionate leadership peers who are true to our values of
I
ntegrity, 
I
nnovation, 
C
ollaboration, 
A
ccountability, 
R
espect and 
E
mpathy

About the role

We are looking for a dynamic and proactive Executive Assistant to provide relieving administrative support. The role involves a variety of tasks, including calendar coordination, governance, risk management, policy framework assistance, policy development and review, as well as administration of agendas, minutes, correspondence, submissions and special projects as required. 

The ideal candidate will possess excellent organisational skills,strong attention to detail and the ability to efficiently manage multiple tasks. This position is key to ensuring a seamless transition and maintaining the continuity of executive support during the Executive Assistant's absence.

Relieving positions may include the following Executive Assistant roles:

  • EA to the Director of Corporate Services and the Director of Nursing

  • EA to the Director of Primary and Preventative Health

  • EA to the Director of Medical Services

  • EA to the Director of National Centre for Farmer Health

About You:

Selection Criteria:

  • Demonstrate a high level of competence and computing skills across a range of software programs

  • Previous EA experience in a similar role, particularly in managing executive level tasks

  • Industry Knowledge: Familiarity with the specific industry or sector can be advantageous

  • Relevant qualification in business administration, office management or related field can be beneficial, however is not essential

  • Demonstrate the ability to proactively manage relationships. Strong skills in dealing with internal and external stakeholders professionally and courteously

  • Manage sensitive information with the utmost discretion and confidentiality

  • Display professional customer service qualities

  • Work independently with minimal supervision. Must have a high level of detail and be experienced in producing executive level documentation for both internal and external customers.

  • Commitment to the WDHS Values of Integrity, Collaboration, Accountability, Respect and Empathy and ability to exhibit behaviour which reflects our values

We can offer:

  • Flexible working arrangements

  • External professional development funding support after 12 months

  • Internal training and development opportunities to support professional and personal growth

  • Enterprise Bargaining Agreement based remuneration

  • Salary packaging including capped expenses ($9,010), meals and entertainment card ($2,650), novated vehicle leasing

  • Free on-site car parking

  • Green Bean Café

  • Social Club and discounted leisure memberships

  • Gym membership at corporate rates

  • A culture which supports staff health and wellbeing

For more details, please see the Position Description.

Closing Date: Sunday 24 August 2025

Proposed Interview Date: Week Commencing Monday 25 August 2025

The successful applicant will hold, or be able to obtain, a current National Criminal Police Check. Dependant on your position you may be required to obtain a Working with Children Check Clearance, Disability Worker Exclusion Scheme check and / or NDIS Worker Screening Check. All successful applicants are to comply with WDHS immunisation and vaccination requirements.

Western District Health Service is an Equal Opportunity Employer that has a commitment to cultural safety, inclusion and empowerment of Indigenous, Torres Strait Islander, their families and communities and encourages them to apply. This organisation promotes the safety and wellbeing of children from culturally, linguistically diverse and aboriginal backgrounds and those with a disability.

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