Administration and Retail Coordinator

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies shape the future of real estate by combining world class services, advisory and technology. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you have deep experience in commercial real estate, skilled trades or technology, or you're applying relevant experience to a new industry, join our team as we help shape a brighter way forward.

Shaping the future of real estate for a better world

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life a Brighter Way by seeking better, smarter, more innovative ways of working, in a warmer, more optimistic, and inclusive way. JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.

We are seeking an experienced Administration and Retail Coordinator to join our team at a retail centre in Toowoomba Reporting into the Centre Manager, you will focus on accounts payable as well as support Operations, Marketing and Admin. You will also be a key touchpoint for the customer service team.

Responsibilities

• Maintain accurate centre databases and information systems
• Oversee contractor compliance, tenancy inspections, and car park operations
• Maintain emergency equipment and conduct safety audits
• Process CCTV requests and manage documentation
• Handle filing, compliance monitoring, and liability management
• Provide reception support and administrative assistance
• Support Accounts Payable/Receivable processes
• Assist Marketing, Operations, and Centre Management teams

• Ability to manage difficult situations with customers, retailers, contractors
• Strong Customer Service Skills
• Basic financial accounting/book keeping
• Able to deal with irate customers and retailers and belligerent contractors
• High integrity
• Sound communication
• Planning and organizing (time management critical)
• Proven attention to detail
• Able to work under pressure
• Ability to self-manage, prioritise and be flexible

JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World's Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all ages, religions and races. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Apply today – quoting job reference number ATREQ438728

Please note: agency submissions will not be accepted for this vacancy.

Location: On-site – Toowoomba City, QLD

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table

JLL is a leading global provider of real estate and investment management services. We are committed to protecting personal information in our recruitment processes and keeping it secure for legitimate business and legal reasons. For more information about how we process personal data, please review our Candidate Privacy Statement. JLL is an Equal Opportunity Employer and is committed to providing reasonable accommodations to individuals with disabilities during the employment process. If you need a reasonable accommodation, please email accomodationrequest@am.jll.com. This email is solely for requesting an accommodation. For other inquiries, please visit our Contact Us page.