Governance & Secretariat Officer (00747868)

About The Role

The Victorian Collaborative Centre for Mental Health and Wellbeing is seeking a Governance & Secretariat Officer to play a pivotal role in ensuring the organisation's leadership and governance structures operate effectively and efficiently.Reporting to the Manager, Performance and Governance, this role provides governance, secretariat and at times administrative support to the organisation's Board, Co-CEOS and a range of statutory and advisory committees, including the Finance, Audit and Risk Committee (FAR), the Lived and Living Experience Expert Governance Group (LLEGG).

The role is responsible for coordinating the end-to-end administration of governance processes, including preparing and distributing meeting papers, recording accurate and comprehensive minutes, maintaining action registers, managing member engagement, and overseeing compliance documentation. This requires a high level of discretion, and the ability to work confidentially with sensitive information.

Beyond procedural responsibilities, the Governance & Secretariat Officer contributes to building an inclusive governance environment, ensuring the meaningful engagement and participation of people with lived and living experience of mental ill-health or psychological distress, and carers, families, supporters and kin. This includes working collaboratively with diverse stakeholders, adapting communication styles, and facilitating the sharing of information to improve transparency and decision-making.

The Collaborative Centre in a growing organisation with a fast-paced, high-output environment where priorities can shift quickly. Flexibility, initiative, and a collaborative mindset are essential, as is a commitment to upholding the values and mission of the Collaborative Centre - to improve mental health and wellbeing outcomes for all Victorians

About Us

At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world. A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected.

We see it as our job to support Victorians to stay healthy and safe. And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all.

About Your Accountablities

• Work closely with the Co-Ceo's, Board and advisory committees to support members in fulfilling their statutory and advisory responsibilities.
• Organise and sequence Board and committee meetings, prepare and distribute agendas and papers, record minutes and conflict of interest declarations, maintain action registers, coordinate document approval and distribution, oversee project governance and reporting, and manage member engagement, participation, and remuneration.
• Ensure the Centre meets its governance, compliance, and legislative obligations under relevant Acts and public sector standards.
• Monitor and evaluate secretariat services, identifying governance risks, issues, and opportunities for continuous improvement.
• Assist with other ad-hoc secretariat and executive assistant tasks as required.
• Develop and implement processes or strategies to ensure the meaningful engagement and full participation of those with lived and living experiences within the Collaborative Centre's governance structures.
• Model public sector values, contribute to organisational priorities, and comply with occupational health and safety, information security, and privacy obligations.
  
  

To view further information about the role including key contact details and the advertisement closing date, please click on the position description attached. Advert closes 1st Sept 2025.

What We Offer

• The opportunity to perform meaningful work, making direct contributions toward enabling Victorians to be the healthiest people in the world.
• A wide range of growth and development opportunities within the department and wider Victorian Public Service & Sector.
• A strong commitment to work-life balance, including a diverse array of flexible working arrangements.
  
  

How To Apply

Applications should include a resume and a cover letter. Click the 'Apply' button

We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. We continue to build an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of all Victorians. All roles can be worked flexibly and we encourage applications from Aboriginal people, people with disability, LGBTIQ+ and people from culturally diverse backgrounds. Please contact us if you require any adjustments to participate in the recruitment process at inclusion@health.vic.gov.au. For more information on our commitment to inclusion and diversity see inclusion and diversity at the Department of Health.

Preferred applicants may be required to complete a police check and other pre-employment checks. Information provided will be treated in the strictest confidence in line with our Privacy Policy.
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