Project And Secretariat Officer

1 week ago

Melbourne, Victoria, Australia Hudson Australia Full time

**About the Department**:
The Department is firmly focused on driving a strong and resilient economy that benefits all Victorians - by creating more opportunities for people through jobs and skills; supporting businesses and industries to grow and prosper; and building vibrant communities and regions.

This Division is seeking a highly motivated Senior Secretariat and Project Officer to join its Secretariat team. This role reports to the Manager, Secretariat, and provides high-level secretariat and strategic support for the Board, its Committees and advisory/working groups, and also leads on or contibutes to key projects and initiatives that support successful training outcomes for educationally disadvantaged adults in Victoria.

In carrying out their role, the Senior Secretariat and Project Officer is expected to:

- Provide secretariat support for the Board, its Committees and advisory/working groups including: preparation of agendas, action lists, and minutes; and maintenance of the Secretariat Unit's system accounts and calendar, ensuring calendar invitations and formal correspondence are issued correctly.
- Provide research and advice that supports Board governance and legislative obligations, including preparation of the Board Annual Report, compliance with Standing.
- Policy development, including maintaining the Board's policy register and providing expert advice to the Board and its Audit and Risk Committee on relevant department policies and procedures and, where necessary, adapting these to the needs of the Board and its Committees.
- Oversee junior staff within the unit to ensure written communications (such as minutes, agendas and Board/Committee papers) are produced across the Division within timelines and adhere to style guidance, formatting requirements and records management protocols.
- Develop and maintain internal stakeholder relationships through effective communication, negotiation and issues management to ensure deliverables are met on time and to a high quality.
- Manage key projects in line with established plans, budgets, timeframes, policy objectives and other priorities.

The position is full time, ongoing, and based in Melbourne CBD. From time to time, travel within Victoria necessitating overnight stays may be required. This is an excellent opportunity to extend your skills and further develop your career.

**Are you**:

- A high-performing individual with exceptional written and verbal communication skills, and attention to detail?
- Flexible, innovative and enjoy working in a small supportive team?
- Interested in developing expertise in, and supporting, governance arrangements and compliance for a statutory authority within State Government
- Seeking an exciting opportunity to learn more about the Vocational Education and Training (VET) sector and work with colleagues that have newly joined the Department of Jobs, Skills, Industry and Regions (DJSIR) from the Department of Education?

The role would suit someone who is keen to contribute to a varied and interesting body of work that ultimately supports educationally disadvantaged adult learners in Victoria to acquire the foundation skills they need.

The role requires excellent communication skills; expertise in complex brief writing to both internal and external stakeholders; problem solving and critical thinking skills; strong organisational, time management and multitasking skills. Experience in audit and risk, minute taking for Boards and governance/legislation would be an advantage.

**How to Apply**:

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