Contracts & Procurement Administrator

2 weeks ago

Brisbane, Queensland, Australia Healthy Land & Water Full time
About Us

Healthy Land & Water (HLW) works with community, industry, and government to deliver innovative and science-based solutions to challenges affecting our landscapes, waterways, and biodiversity. We help people understand the values and condition of South East Queensland's environment so we can ensure the sustainable use of our natural environment long into the future.

We believe that maintaining healthy landscapes and waterways is not just important for wildlife and ecosystems. A healthy environment also supports a vibrant economy, strong livelihoods, great lifestyles and the happiness and wellbeing of the community. Through our work, we encourage people to examine and change their behaviours for the benefit of the natural world and for the people and places we love.

The opportunity

We're looking for a Contracts & Procurement Administrator to join the Delivery team, who ensures timely and accurate delivery of administrative functions for whole of business as they relate to contracting and procurement. The Contracts & Procurement Administrator reports directly to the Contracts & Procurement Manager and is a permanent full-time role.

Your Responsibilities Will Include
  • Raising purchase orders for projects and adhoc or recurring goods and services
  • Processing travel requests and enquiries in line with Travel Policy & delegation
  • Processing conference and personal development requests in line with & delegation
  • Preparing contract documentation for approval including projects, suppliers, subcontractors, and grants
  • Creating and maintaining up to date contract and related records in VendorPanel
  • Collecting, drafting and maintaining project documentation, including business requirements, process flows, and milestones
  • Providing adhoc administration support relating to Contracts and Procurement functions as required

About You

Ideally, you will share our vision to lead the change that will deliver an environment for future generations to thrive. You will be highly motivated and can work autonomously in agreed timeframes. To be successful in this role, you will have all or many of the following requirements:
  • Previous experience in contract administration, procurement or travel coordination in a high volume environment
  • Advanced skills in Microsoft Office and data entry skills
  • High attention to detail and accuracy
  • Proven ability to meet deadlines
  • Previous experience in a similar administrative role
  • Previous stakeholder engagement experience

What We Offer

We're a diverse team of experts, who enjoy sharing knowledge and learning. We recognise and celebrate our employees and teams for affecting real and innovative change in our communities. We value integrity, collaboration, care, innovation, and courage. Some of our benefits include:
  • Flexible working arrangements
  • Employee Assistance Program (EAP) to support your mental, nutritional, and financial wellbeing
  • Novated leasing
  • Annual professional development allowance
  • Annual private health insurance reimbursement
  • Annual wellbeing reimbursement
  • Salary continuance insurance
  • Birthday leave
  • Annual All Staff Retreat

Healthy Land & Water is committed to our Reconciliation Action Plan (RAP), and we strongly encourage Aboriginal and Torres Strait Islander peoples to apply. Aboriginal and/or Torres Strait Islander applicants will be highly regarded per affirmative measures under section 8(1) of the Racial Discrimination Act 1975.

Applications close Wednesday 13 August 2025.
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