Executive Assistant

3 weeks ago

Laverton, Australia Randstad Australia Full time

Join to apply for the Executive Assistant - Temp Role at Randstad Australia.

Our client is a leading provider of engineering, construction, and maintenance services to asset owners in the utility, industrial, commercial, resources, and infrastructure sectors. We are seeking an experienced Executive Assistant for a temporary role lasting approximately 3-4 weeks.

Hours: Monday to Friday, 8:30 am to 4:30 pm, onsite in Laverton. There may be an opportunity to extend for the right candidate.

Responsibilities
  • Assist the Managing Director with professional and personal tasks as required.
  • Manage extensive diaries and serve as the first point of contact for diary queries.
  • Act as a liaison between the MD, SLT, and key internal and external stakeholders.
  • Organise and attend board meetings, prepare agendas, transcribe and circulate minutes, and follow up on action items.
  • Coordinate reports, presentations, travel arrangements, and accommodations.
  • Manage key projects, follow-ups, and deadlines aligned with strategic priorities.
  • Coordinate leadership meetings, document minutes, and ensure timely follow-up.
  • Handle sensitive information with discretion and confidentiality.
  • Organise client and staff events in collaboration with other EAs and departments.
  • Prepare presentations, agendas, and take minutes for workshops.
  • Perform general administrative tasks and be available for out-of-hours support if needed.
About You
  • Excellent written and verbal communication skills, with attention to tone, clarity, and audience engagement.
  • Minimum of 2 years' experience as an Executive Assistant or Personal Assistant.
  • Proficiency in Microsoft Office Suite, Microsoft Sway, Canva, and collaboration tools like Teams and SharePoint.
  • Professionalism, discretion, and integrity are essential.

If interested, please apply here.

At Randstad, we value diversity and are committed to equal employment opportunities. We encourage applications from all backgrounds.

Additional Details
  • Seniority level: Not Applicable
  • Employment type: Temporary
  • Job function: Administrative
  • Industries: Consumer Services and Facilities Services
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