Executive Assistant

An exciting opportunity has arisen for an experienced Executive Assistant to join a high-performing team in Melbourne on a permanent full-time basis.You will also play a vital part in leading and nurturing a team of three Customer Team Assistants, supporting their professional growth. The position offers the chance to enjoy a flexible working environment and be part of an inclusive, supportive workplace that values collaboration and personal development.

What you'll do:

As an Executive Assistant to the Customer Executive based in Melbourne, you will be at the heart of organisational operations. Your day-to-day activities will involve expertly managing complex diaries to ensure priorities are met without conflict or oversight.

• Provide accurate and proactive diary management for your Executive
• Represent the office of the Executive with internal and external stakeholders, building positive relationships with senior staff, media representatives, government agencies, and other organisations
• Prepare documentation for meetings and appointments
• Arrange local, national, and international travel for the Executive
• Support preparation for Executive Leadership Team and Board meetings by coordinating documentation
• Collect and process expenses including reconciliation of invoices and credit card statements as needed
• Participate actively in the Community of Practice with other assistants, sharing experience to provide leave cover and mutual support across teams.
• Organise events such as extended leadership meetings, functions, townhalls, workshops, arranging invitations, catering, logistics to ensure successful execution.
• Oversee three Team Assistants supporting their professional growth

What you bring:

• Recent experience as an Executive Assistant at a high-level within large or complex organisations
• Exceptional verbal and written communication skills
• Proven ability to produce high-quality correspondence, management reports and presentations
• Strong interpersonal skills with a talent for building positive relationships
• A supportive attitude towards diversity initiatives; willingness to participate in ad-hoc activities related to inclusion efforts.

What sets this company apart:

This organisation is renowned for its commitment to fostering an inclusive environment where every employee is valued for their unique contributions. With flexible working opportunities designed to promote work-life balance alongside generous training programmes that encourage ongoing professional development, it stands out as an employer dedicated not just to business success but also personal growth. Employees benefit from supportive leadership that prioritises collaboration over hierarchy—ensuring voices are heard regardless of title or tenure—and there is a strong emphasis on continuous improvement so that teams can adapt together as markets evolve. The culture here celebrates diversity through active participation in inclusion initiatives while offering meaningful opportunities for career progression within a stable yet forward-thinking setting. Joining this team means becoming part of a community that genuinely cares about its people's wellbeing both inside and outside the workplace—a place where your contributions matter every day.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Chloe O'Brien on for a confidential discussion.

About the job

Contract Type: Permanent

Specialism: Secretarial & Business Support

Focus: Personal Assistant

Industry: Admin and Secretarial

Salary: AUD120,000 - AUD130,000 per annum

Contract Type: Permanent

Specialism: Secretarial & Business Support

Focus: Personal Assistant

Industry: Admin and Secretarial

Salary: AUD120,000 - AUD130,000 per annum

Workplace Type: Hybrid

Experience Level: Associate

Location: Melbourne CBD

FULL_TIME

Job Reference: IMY6P2-6B2D508A

Date posted: 17 June 2025

Consultant: Chloe O'brien

melbourne secretarial-business-support/personal-assistant admin-and-secretarial Melbourne CBD Victoria AU AUD YEAR Robert Walters true#J-18808-Ljbffr

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