Executive Assistant

3 weeks ago

Melbourne, Victoria, Australia Sharp & Carter Full time
Executive Assistant / Project Coordinator

Join to apply for the Executive Assistant / Project Coordinator role at Sharp & Carter

Executive Assistant / Project Coordinator

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About the role

An exceptional opportunity has become available for an experienced Executive Assistant / Project Coordinator to support senior Executives of a highly reputable, global organisation. Located in Melbourne's CBD, this role allows you the opportunity to beheavily relied upon to undertake a multitude of tasks where no two days are the same. Your ability to coordinate and manage varying expectations and daily work flows will be highly attractive.

About the role

An exceptional opportunity has become available for an experienced Executive Assistant / Project Coordinator to support senior Executives of a highly reputable, global organisation. Located in Melbourne's CBD, this role allows you the opportunity to beheavily relied upon to undertake a multitude of tasks where no two days are the same. Your ability to coordinate and manage varying expectations and daily work flows will be highly attractive.

Key Responsibilities

This position is an integral role and requires a highly organised and skilled Executive Assistant who can provide an exceptional level of coordination and management.

Your key responsibilities will include, however are not limited to:

  • Awareness of current projects and key clients at all times, to be on top of deliverables.
  • Project manage the assessment process and understand the specific requirements of each client.
  • Complex diary management.
  • Database management.
  • Extensive document production and formatting presentations/packs for potential client pitches, candidate letters, etc.
  • Managing expenses.
  • Client billing management.
  • Work as a team with the other EAs, supporting each other to ensure that all work is done.
Skills & Experience

As the suitable candidate for this position, you will hold prior relevant and recent experience as an Executive Assistant or Project Coordinator within a corporate business environment

In addition, you will also:
  • Strong EA or Project background in a corporate (preferably global) environment.
  • Adaptive communication style to ensure an open, professional, and friendly manner to all levels within the organisation.
  • A bright team player, who will thoroughly enjoy a structured and process driven but fast-paced role.
  • Flexible work approach to meet the varying demands of an ever-changing and fast-moving environment.
  • Ability to professionally manage scheduling conflicts and recommend appropriate solutions.
  • High computer literacy in all Microsoft office applications (Word, Outlook, Excel, PowerPoint).
  • Ability to prioritise, manage and balance a variety of project responsibilities effectively, efficiently, and accurately.
  • Excellent interpersonal relationship skills, particularly the ability to develop rapport and engage with people at all levels
About our client

Our client is a premier leader within professional services. Based in Melbourne's CBD, they are looking for a proactive problem solver with strong business judgement, detail orientation and interpersonal skills.

To apply please follow the link below or for a confidential discussion please phone Elise Dawson on 0448353449.Seniority level
  • Seniority levelMid-Senior level
Employment type
  • Employment typeFull-time
Job function
  • Job functionAdministrative
  • IndustriesStaffing and Recruiting

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