Facilities Coordinator

The RFDS operates over five bases within Western Australia, as well as providing housing within these regional areas for employees. The Facility Coordinator leads coordination for our Jandakot base and provides support to the Facility Manager and the Base Admins in the regional locations.

• Identify and undertake due diligence on potential contractors.
• Schedule and coordinate providers and contractors.
• Support development and implementation of preventative maintenance programs.
• Document control and record management.
• Identify opportunities for improvement and seek funding for these projects.
• Support with developing minor/ major expenditure proposals.
• Undertaking project management in consultation with a range of stakeholders.
• Oversee the health, safety and environmental aspects of the Facilities Management delivery and complete site safety inspections.
• Development of annual plans for maintenance, repair and equipment/fixtures procurement.
• Coordination of projects, minor building works and infrastructure improvements.
• Support the movement of staff into housing in regional locations.
• Procurement and invoicing.
• Provide support to the regional Base Admins and Facilities Manager.
• Provide coverage for the Facilities Manager in their absence.
• Travel to regional bases for leave coverage, inspections and major projects support.
• Take calls for facilities emergencies after hours as per roster and in line with on call allowance.

• Experience in facility management and/or contract management.
• Qualifications and/ or experience in construction or property management.
• Capacity to operate effectively in an environment of change.
• Demonstrated understanding of ethical issues of procurement, including conflict of interest, competition, and transparency.
• Well developed financial and budget management skills.
• Well developed planning and implementations skills.
• The ability to travel to regional bases.

• 0.8 FTE, maternity leave coverage until 31 December 2026
• Salary packaging - up to $15,900 per annum for everyday expenses and up to $2,650 per annum on meals and entertainment expenses
• Novated Lease options
• Hybrid work environment and flexible hours (work from home options available)
• Jandakot based office
• Free parking
• Purpose-led workplace culture of teamwork and collaboration

The mission of the Royal Flying Doctor Service (Western Operations) is to provide excellence in aeromedical and primary health care across Western Australia. Every member of the RFDS WO team contributes to that mission and living our values of showing respect, demonstrating fairness, utilising diversity and being safe. Every year, the RFDS WO provides urgent retrieval for about 10,000 patients in regional WA. A further 10,000 appointments are provided in primary healthcare clinics in remote communities, including GP, nurse, dental and mental health care. RFDS crews are committed to providing the finest care to the furthest corners of the State, using the highest standards of clinical care, aviation safety and technology to make a difference to people living and working across WA – the largest and most remote health jurisdiction in the world.

The RFDS in WA operates five bases in Perth, Broome, Port Hedland, Kalgoorlie and Meekatharra. Our 24/7 operations centre at Jandakot Airport coordinates complex logistics for patient retrievals and clinics across the State. We work in partnership with government, business and the community, and are proud to work on Country with Aboriginal medical services and many local service providers.

In 2024, the RFDS is launching a new five-year strategy 'Above and Beyond', which will mark an important new chapter in the long Flying Doctor history. The strategy will include a focus on expanding remote health clinics in some of WA's most vulnerable communities, expanding our profit-for-purpose services, strengthening our workforce, harnessing technology and addressing our environmental sustainability.

Submit your resume and cover letter by clicking on the 'Apply Now' button.

RFDSWO is an Equal Opportunity Employer, and we encourage Aboriginal and Torres Strait Islander peoples, people from culturally diverse backgrounds and people with disabilities to apply. Please note applicants require the right to work in Australia.

Only shortlisted candidates will be contacted.