Administration Officer

Continuing (permanent), full-time opportunity83,283 - $91,103 (G05) per annum, plus 17% superannuationBased at the Bentley Campus, Perth, WA

Reference Number :

About the Role :

Reporting to the Operations Coordinator and working closely with the wider admin team, you will undertake general administrative activities which support the day-to-day operational effectiveness of the school.

Your expert organisational skills will enable you to manage multiple and often competing tasks while ensuring our online and in-house operations run smoothly.

Your responsibilities will include :

1. General administration & operations

• Provide front-facing support to HDR students, academic staff, and other school stakeholders, including managing mail and responding to general enquiries at the front desk.
• Share in school mailbox and other shared inbox management, order stationery, kitchen supplies and teaching consumables.
• Coordinate IT-equipment leasing and keep an accurate asset register.
• Support procurement activities including processing purchase orders, invoices, credit card reconciliations, and supplier payments.
• Contribute to continuous improvement initiatives by streamlining administrative processes and developing user-friendly documentation and resources.
• Maintain accurate records, databases, and filing systems in accordance with university policies and compliance standards.

2. Stakeholder & Engagement Support

Provide administrative and on-the-day support for school-based awards nights, final-year presentations, end-of-year celebrations.Provide logistical and minute-taking support to the Industrial Advisory Committee and other meetings.Liaise with academic leads to support planning and delivery of school-specific events and initiatives (e.g. International Women's Day, industry showcases, student engagement activities).Manage event logistics including venue bookings, catering arrangements, equipment hire, and IT / AV requirements.

Who we are looking for (Selection Criteria) :

Essential Criteria :

A diploma in a related field and considerable relevant work experience, OR an equivalent combination of experience and education / training.Proven ability to run the full administrative life cycle of a busy work area, including events.Advanced Microsoft 365 skills and confidence with online content-management systems.Demonstrated organisational skills with the ability to manage multiple and often competing tasks with attention to accuracy and detail within deadlines.Excellent written and verbal communication skills with well-developed cross-cultural sensitivity and diplomacy.Sound judgement and demonstrable problem-solving skills, with the ability to use discretion and knowledge to determine appropriate actions.Demonstrated ability to work independently and effectively as part of a team.

Desirable :

Previous experience in a university environment.

Role Requirements :

As this is a continuing (permanent) role, you will require permanent work rights in Australia to be consideredSuccessful applicants are subject to a National Police Clearance, and background, integrity, and reference checks to Curtin's satisfaction.Ability to work outside of normal office hours as required, to support school events.

Your new Team – School of Molecular and Life Sciences (MLS) :

The School of MLS encompasses 165 academic, research and professional staff, supporting learning for over 1000 students. The school comprises the disciplines of chemistry, agriculture and food, and ecology. We are an ambitious, multi-disciplinary and industry-focussed team that seek to equip our students and graduates with the skills they need to make tomorrow better. Academics from different disciplines work together to perform high quality teaching and support each other in achieving at the highest possible levels in all aspects of academic life.

For more information about MLS, please visit https : / / / about / learning-teaching / science-engineering / school-of-molecular-life-sciences / .

About Curtin University

Curtin University proudly stands among the top one percent of global universities according to the ARWU 2024 rankings. We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live.

For more information, please visit our Diversity and Inclusion page - https : / / / discover-curtin / diversity-equity-and-inclusion-at-curtin /

What We Offer You :

Situated on Whadjuk Nyungar Country, our vibrant Bentley campus includes an art gallery, gym, childcare and medical centre, bus station, accessible parking and endless food options including a supermarket. Aside from the vibrant campus life, we offer more than just a job. Curtin offers a wide range of generous benefits, including additional leave, salary packaging, health and wellbeing services and an array of discounts for retail, travel and much more.

For more reasons to work at Curtin, please visit https : / / / discover-curtin /

Join Us

If this sounds like your next role, please click APPLY NOW ensuring to attach the following documents :

Up to date resumeCover Letter outlining your interest, experience and addressing the selection criteria for the role (no more than two pages)

If you have any queries in relation to this opportunity or the application process, please contact our careers team on or option 3,1), quoting the reference number. Please note applications will not be accepted via this email address.

Applications close : Monday, 8 September 2025

Disclaimer : Please note that there is no standardised time for the closing of adverts on the specified date. Therefore, we recommend submitting your application ahead of this deadline. Late applications will not be considered, and only successful candidates will be contacted.

Please note we are not accepting applications from recruitment agencies at this time.

Curtin reserves the right at its sole discretion to withdraw from the recruitment process, not to make an appointment, or to appoint by invitation, at any time. We reserve the right to remove the advert earlier than the date on the advert.

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