Project Administrator

Attractive salary, commensurate with experience

Are you a highly organised and detail-oriented professional with a passion for construction? We are looking for a Project Administrator to join our team on-site, supporting our construction projects and ensuring smooth operations. This role is perfect for someone who thrives in a dynamic environment and is ready to take on new challenges.

About McMahon Services

McMahon Services is a leading self-perform construction services company committed to delivering excellence across Australia and New Zealand. We have a strong track record of success on a variety of projects, including those within the sensitive and high-stakes defence sector. We value our people, foster innovation, and provide opportunities for professional growth. Join us and contribute to projects that create lasting positive change in the areas in which we operate.

About the Role

As the Project Administrator, you'll be an essential part of our on-site team, providing critical administrative support to our on-site personnel. You'll be responsible for managing financial processes, tracking project costs, and handling the necessary administrative tasks that keep our projects on schedule and on budget.

What You'll Be Doing

• Provide regular administrative support to all personnel on-site.
• Manage, verify, and process monthly progress claims and customer reporting.
• Maintain and utilise project controls, including forecasting, cost tracking and daily diaries.
• Raise and reconcile Purchase Orders and Subcontractor Orders in Pronto.
• Validate invoices and subcontractor claims to ensure sufficient evidence for payment.
• Complete monthly project reporting and support the end-of-month processes.
• Champion accuracy in project reporting and other general administrative duties.

What You'll Bring

• Previous experience in a civil or construction environment.
• Proven administrative and finance administration experience.
• Qualifications in Construction, Business, Finance, Administration, or similar fields.
• Proficiency in Microsoft Office applications, including MS Project.
• Experience using ERP systems like Pronto, Procore, or other similar systems.
• A positive, can-do attitude with strong interpersonal skills.

What Will Set You Apart

• Demonstrated ability to manage all aspects of contract tasks, including financial and technical aspects.
• Proven ability to take pride in your work, with a high degree of accuracy and attention to detail.
• A proactive approach to problem-solving, with a willingness to think outside the box.
• A dynamic, engaging, and motivational personality that fosters a positive team environment.

Why Join McMahon Services?

We offer a supportive, high-performance environment where your skills are valued, and your contributions are recognised. You'll enjoy:

• A competitive remuneration package, benefits, and career growth opportunities.
• Employee discounts, recognition, and financial wellness programs.
• A strong commitment to safety and well-being.
• A culture of innovation and continuous improvement.

If you're ready to bring your skills to a supportive team and contribute to exciting projects, we encourage you to apply now and become our next Project Administrator. We look forward to hearing from you

At McMahon Services, we embrace diversity and inclusion as fundamental values. We believe that a diverse workforce fosters innovation, creativity, and a deeper understanding of the communities we serve. We are committed to creating an inclusive environment where all employees feel valued, respected, and empowered to contribute their unique perspectives and talents. We encourage applications from people of all backgrounds, identities, and experiences.

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McMahon Services is an industry leading, privately owned industrial, construction and environmental services provider.

Established in 1990 by brothers David and Andrew McMahon, McMahon Services has grown from a team of 12 into a truly national business.

Our family business heritage and culture of innovation set us apart, fostering a commitment to developing leading edge approaches across the whole organisation that surpass industry standards.

With offices in South Australia, Queensland, Western Australia, New South Wales, Victoria and the Northern Territory, we employ more than 500 staff and deliver projects from city centres to remote locations

McMahon Services has delivered some of Australia's most difficult and significant construction services projects.

We go to where our clients need us to be, with a proven ability to undertake work in remote locations, coupled with an exceptional emergency response capability. Our immediate response means we are on-site ready to plan and take action when needed.

Our diversity and can-do attitude are our core strengths. We apply our knowledge, resources and experienced teams to work across a broad range of disciplines and sectors, providing our clients with the expertise and hands-on skills to meet their specific needs.As a multi-disciplinary, full service provider, we use our own direct wage staff and boast a $70 million network of modern company-owned plant and equipment.

We were awarded Federal Safety Accreditation in 2009 – the first multi-disciplinary construction services company in Australia to achieve this recognition.

We look forward to the future and tackling new challenges with the same enthusiasm, dedication and excellence that has been true of all of our operations to date.

Our core values stem from our beginnings as a small family business and remain unchanged.

Our people are central to what we do

Our greatest asset is our people. It is through the hard work of our teams across the business that McMahon Services has continued to grow and extend the boundaries of performance. Our business is rich in tradition, with many of our staff being second generation employees.

We strive for innovation

Innovation and surpassing industry standards is what we strive for. We approach each project with safe, cost effective and value adding solutions. McMahon Services has been recognised by the industry and our peers for innovation and best practice, and we will continue to reach for new heights.

We have an unbeatable can-do attitude

We are determined to exceed client expectation with every project we undertake, no matter the size. We go the distance and to where our clients need us to be. We have built our business on tackling the tough jobs.

We are safety focused and our business is underpinned by a strong safety culture – team mates looking after team mates. Our objective is to continually improve our safety performance to ensure a zero harm environment for our works, stakeholders and the wider community.

We have a family business heritage

We respect where we have come from and all those involved in the ongoing journey from clients to partners, subcontractors, suppliers and staff.

Source: this is an extract from the company's own website.

McMahon Services is an industry leading, privately owned industrial, construction and environmental services provider.

Established in 1990 by brothers David and Andrew McMahon, McMahon Services has grown from a team of 12 into a truly national business.

Our family business heritage and culture of innovation set us apart, fostering a commitment to developing leading edge approaches across the whole organisation that surpass industry standards.

With offices in South Australia, Queensland, Western Australia, New South Wales, Victoria and the Northern Territory, we employ more than 500 staff and deliver projects from city centres to remote locations

McMahon Services has delivered some of Australia's most difficult and significant construction services projects.

We go to where our clients need us to be, with a proven ability to undertake work in remote locations, coupled with an exceptional emergency response capability. Our immediate response means we are on-site ready to plan and take action when needed.

Our diversity and can-do attitude are our core strengths. We apply our knowledge, resources and experienced teams to work across a broad range of disciplines and sectors, providing our clients with the expertise and hands-on skills to meet their specific needs.As a multi-disciplinary, full service provider, we use our own direct wage staff and boast a $70 million network of modern company-owned plant and equipment.

We were awarded Federal Safety Accreditation in 2009 – the first multi-disciplinary construction services company in Australia to achieve this recognition.

We look forward to the future and tackling new challenges with the same enthusiasm, dedication and excellence that has been true of all of our operations to date.

Our core values stem from our beginnings as a small family business and remain unchanged.

Our people are central to what we do

Our greatest asset is our people. It is through the hard work of our teams across the business that McMahon Services has continued to grow and extend the boundaries of performance. Our business is rich in tradition, with many of our staff being second generation employees.

We strive for innovation

Innovation and surpassing industry standards is what we strive for. We approach each project with safe, cost effective and value adding solutions. McMahon Services has been recognised by the industry and our peers for innovation and best practice, and we will continue to reach for new heights.

We have an unbeatable can-do attitude

We are determined to exceed client expectation with every project we undertake, no matter the size. We go the distance and to where our clients need us to be. We have built our business on tackling the tough jobs.

We are safety focused and our business is underpinned by a strong safety culture – team mates looking after team mates. Our objective is to continually improve our safety performance to ensure a zero harm environment for our works, stakeholders and the wider community.

We have a family business heritage

We respect where we have come from and all those involved in the ongoing journey from clients to partners, subcontractors, suppliers and staff.

Source: this is an extract from the company's own website.

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What can I earn as a Project Administrator