PA to MD and Office Support

2 weeks ago

North Sydney Council, Australia Sharp & Carter Full time

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6 days ago Be among the first 25 applicants

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Are you a proactive and highly organised EA / Office Manager looking for a role with variety, stability, and impact?

This is your chance to join a well-established finance brokerage and play a pivotal role supporting the Managing Director and leadership team while ensuring the smooth day-to-day running of the North Sydney office.

This is a true dual-role- combining EA support with hands-on office management. You'll be the central point of coordination, trusted to keep the MD's schedule running seamlessly while creating a welcoming and efficient environment for the broader team.

Key Responsibilities

Executive Support

  • Manage the MD's complex diary, travel, and correspondence
  • Prepare meeting agendas, take minutes, and follow up on action items
  • Coordinate internal and external communications with discretion
Office Management
  • Oversee office supplies, facilities, and vendor relationships
  • Organise team events, onboarding, and internal initiatives
  • Liaise with IT, HR, and Finance to support operations
  • Manage ad hoc PA duties - from coffee runs to event organisation
Administration
  • Handle 2-3 hours of daily admin/data entry using HubDoc, Xero, Connective, and OneNote
  • Act as the first point of contact, ensuring priorities are met in a fast-paced, ever-changing environment
About You

You thrive in a role where no two days are the same, and bring:
  • 3-5 years' proven experience in EA and/or Office Management
  • Strong organisational skills with the ability to juggle shifting priorities
  • Tech savvy — proficient in MS Office (Word, Excel, Outlook) and ideally Xero/Connective
  • Professionalism, and a "no task too small" mindset
  • Confidence working independently
What's on Offer
  • A collaborative team culture
  • Long-term stability in a well-established finance brokerage
  • Professional development opportunities
  • Potential for 1 day WFH once trained
If this sounds like the role for you please apply todaySeniority level
  • Seniority levelMid-Senior level
Employment type
  • Employment typeFull-time
Job function
  • Job functionAdministrative
  • IndustriesStaffing and Recruiting

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