Executive Assistant to 2 x MD's

2 weeks ago

Sydney, New South Wales, Australia Hays | Office Support Full time $80,000 - $120,000 per year

12-Month EA role in Financial Services with possibility of extension

Your new company

This global financial institution is known for its dynamic and fast-paced environment, where excellence and precision are key. With a strong presence in Sydney, the organisation offers a collaborative culture and the opportunity to work alongside high-performing professionals in the investment banking space. You'll be joining a team that values initiative, discretion, and a proactive approach to support.

Your new role

As an Executive Assistant, you'll provide high-level, confidential administrative support to 2 x MD's and the M&A team. This is a varied and fast-paced role requiring exceptional organisational skills and the ability to manage multiple priorities. Your responsibilities will include:

  • Complex calendar and travel management across time zones
  • Coordination of internal and external meetings and events
  • Expense processing using Concur
  • Drafting and sending correspondence on behalf of senior leaders
  • Liaising with internal teams and external clients
  • Supporting a large team with competing priorities and sensitive information
  • Providing phone coverage and broader EA team support
  • Acting as a point of contact for company policies and procedures

What you'll need to succeed

  • 5+ years of experience in investment banking or financial services, with executive-level support
  • Advanced skills in Outlook and Microsoft Office (Excel, Word, PowerPoint)
  • Strong attention to detail and the ability to manage competing deadlines
  • Excellent communication skills, both written and verbal
  • Experience with Concur or similar systems for travel and expense management
  • A proactive, polished, and professional approach
  • Ability to learn quickly and adapt to new systems and responsibilities

What you'll get in return

You'll be part of a prestigious organisation that values its people and offers a supportive, high-performance culture. Enjoy working in a central Sydney location, with exposure to senior stakeholders and the opportunity to make a meaningful impact. This role offers competitive remuneration, professional development, and the chance to grow your career in a world-class financial environment.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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