Compliance & Administration Officer Anz

2 weeks ago

Melbourne, Victoria, Australia Brenntag Full time

COMPLIANCE & ADMINISTRATION OFFICER ANZ:

Our team in
Melbourne currently has an opening for a
Compliance & Administration Officer ANZ

YOUR ROLE & RESPONSIBILITIES:

Corporate Compliance Officer:

responsible for overseeing ANZ's corporate compliance, coordinating with ANZ management and Brenntag's regional compliance managers to identify potential risks, implementing policies and procedures to uphold ANZ laws and regulations and monitoring the company's adherence to those policies and procedures.


Administration:

responsible for providing administrative support for Brenntag ANZ, supporting HR Team, ANZ Managing Directors and undertaking other daily activities and projects as required.


  • First contact in local organisation for all compliancerelated requests
  • Ensure Brenntag ANZ has a clearly defined program for complying with the country's laws and Brenntag's corporate guidelines.
  • Review and maintain Brenntag's compliance management systems
  • Develop internal company policies for ANZ aligned with Brenntag's global and regional compliance requirements
  • Implement local compliance processes aligned with Brenntag's global and regional compliance processes
  • Report to management and the regional compliance managers concerning the organisation's compliance with local laws and regulations and local compliance program
  • Take action in dealing with noncompliance situations, creating realistic plans to overcome them.
  • Conduct regular audits to identify potential weaknesses and noncompliance situations.
  • Communicate with employees and ensure everyone knows what they need to do to comply with internal and external laws and regulations.
  • Communicate Global and Regional compliance initiatives, training, and projects with employees
  • Supporting the Regional Compliance Manager during the Compliance Risk Assessment (every 23 years)
  • Supporting local stakeholders in preparation for and during audits about compliancerelated topics
  • Monitoring of implementation of action plans/remediation measures (e.g., after compliancerelated audits or investigations) by following up with local and regional stakeholders
  • Manage the ANZ Gift Register
  • Manage and maintain the Legal DMS Contract Management system and process
  • Facilities Management—building maintenance/cleaning of kitchen/office and parking access / essential grocery orders/office equipment
  • Sourcing and purchase of corporate merchandising


 Digital communication
  • Britesign management access/messaging
  • Assisting with guest travel vias preparation, booking of accommodation, plane tickets and transport
  • Office mail/courier management
  • Security bins/archiving/toner recycling management
  • Stationary / printing management
  • Assist in coordinating Company Events/functions and any other ad hoc events within the company
  • Perform such other duties and activities which may be assigned to you from time to time

YOUR PROFILE:

  • 3 years experience as Legal Assistant/ Executive Assistant/ Compliance officer, regulatory administration
  • An understanding of relevant laws, regulations, and industry standards is beneficial. This includes knowledge of financial regulations, data privacy laws, anticorruption laws, etc.
  • The ability to identify and assess compliance risks externally (regulatory changes) and internally (processes, policies, and practices).
  • Experience in policy development
  • Auditing experience in conducting audits to identify potential weaknesses and noncompliance situations
  • Strong Problem-Solving skills
  • Ethical Awareness upholding ethical principles and ensuring the organisation's actions align with its values.

OUR OFFER:

Our culture is driven by our values of Care, Trust, Clarity, Excellence and Safety. These values are the backbone to our success and help create an inclusive and supportive workplace.


We value diversity and look to create an environment where people want to work, feel supported and empowered to do their best work and can realise their full potential.


This is a great opportunity for someone who wants to grow and build on their career as well as developing people management skills.


You will be rewarded with:

  • Being part of a highly recognised global brand name and growth organisation
  • A competitive remuneration and benefits package including laptop, insurance benefits and incentive program
  • Agile working arrangements
  • Career and development opportunities designed to support and develop a successful career

INTERESTED?:

Kimberley Tavian

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